Warehouse & Safety Coordinator

Company Overview: Born and bred in Atlantic Canada, IronDog Mechanical has been delivering superior mechanical services since 1971. Whether it’s complex installations or late-night emergency repairs, we tackle the toughest jobs and make buildings perform better. Thermic Distribution, a division of IronDog, is a supplier of top-tier heating and mechanical products, serving contractors across the region. Position Summary: This role combines warehouse and inventory coordination with safety administration for Iron Dog / PMC Energy. The position is responsible for maintaining an organized and accurate warehouse, shipping and receiving parts and equipment, coordinating parts orders and follow-up, supporting warranty follow-up, and assisting with the administration of company safety programs. The ideal candidate is highly organized, reliable, hands-on, and able to manage multiple priorities in a fast-paced environment. Required : Practical organization, clear communication, attention to detail, and the ability to follow and explain warehouse and safety procedures are essential for coordinating daily work and supporting consistent practices. Preferred: Experience in warehouse or manufacturing environments, along with strengths in training and development, is beneficial for helping colleagues learn processes and contribute to dependable operations. Key Responsibilities: Warehouse, Inventory & Parts Coordination Receive, inspect, document, and properly store incoming parts, equipment, and materials. Pick, pack, and ship parts and equipment for customers, technicians, and job sites. Maintain accurate inventory records, inventory levels, and conduct regular physical inventory counts. Process and coordinate parts orders, including ordering required parts from suppliers. Monitor outstanding and back-ordered parts and follow up with suppliers through to receipt. Shipping, Receiving & Warranty Support Prepare required shipping documentation and coordinate incoming and outgoing shipments. Verify received items against purchase orders, packing slips, and other supporting documentation. Maintain the cleanliness, organization, and efficient layout of the warehouse and yard. Coordinate warranty claims and warranty parts, including required documentation and follow-up with suppliers and manufacturers. Communicate warranty status, parts availability, and order updates to the appropriate internal team members and customers as required. Safety Administration Provide administrative support for company safety programs and coordinate with safety manager as required. Coordinate and maintain documentation for Toolbox Talks, site inspections, CORE Safety Audits, training records, and other safety requirements. Track safety documentation, incident records, corrective actions, certifications, and PPE inventory, including vending machine stock. Administrative & General Support Maintain organized warehouse, inventory, shipping, receiving, warranty, and safety records. Manage -branded clothing and PPE inventory and distribution. Communicate regularly with the Director Service Operations technicians, project coordinators, suppliers, and other team members regarding inventory, parts orders, warranties, and safety administration. Qualifications: Occupational Health & Safety, Supply Chain, Logistics, or a related field is an asset; equivalent experience considered. Valid driver’s license and clean driving record. 1–3 years of experience in warehouse operations, inventory control, shipping and receiving, parts coordination, or safety administration preferred. Ability to lift 20+ lbs and comfort working in warehouse and field environments. Basic understanding of plumbing, HVAC, heating equipment, and mechanical parts is an asset. Skills & Competencies : Organized and proactive with a strong sense of ownership and urgency. Technologically savvy—comfortable with Microsoft Office, ServiceTitan, digital inventory systems, and electronic safety docu…

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