Warehouse Operations Administrator

COMPANY OVERVIEW Stein Industries, Inc. is a respected leader in manufacturing and distribution, managing a diverse portfolio of companies with global reach. Since 1974, Carlson AirFlo - a division of Stein Industries, we have continuously innovated our visual merchandising systems to ensure that clients are in the best possible position to increase the sales of perishables, reduce waste, and delight customers by showcasing freshness, every day, in every display. Join our dynamic team at Carlson AirFlo as a key contributor to our warehouse operations! This role offers a unique opportunity to combine administrative precision with logistics expertise. You’ll provide critical data entry and quality inspection support, ensuring smooth operations and seamless communication across departments. Works closely with the Warehouse Manager and warehouse operations team to make a tangible impact on our success. RESPONSIBILITIES Provide administrative and operational support for the Carlson AirFlo warehouse team. Responsible for assisting the Warehouse Manager with data entry, inventory tracking, order tracking, quality inspections, and scheduling. Will work under the supervision of the Warehouse Manager in support of the warehouse operations team. Quality Inspection: Inspect products per inspection procedures and on demand. Prepare and maintain receiving inspections and record measurements according to procedures. Inspection of all parts that are picked to ensure accuracy with types and quantities. Inspection of all assembled parts to verify quality standards are met. Audit of all shipments to ensure they are complete and match the orders prior to shipping. Scheduling/Administrative: Notify the Sales and/or Customer Service teams of any schedule impacts to customers. Proficient with Microsoft Excel, including VLOOKUP function. KEY BEHAVIORS & EXPECTATIONS Customer Focus: Understand the needs of our customers and how to make them consistently satisfied; Look to bring new ideas, products and always provides solutions to customer problems; Respond quickly to customer requests and addresses inquiries with urgency; Deliver high quality work product on time every time without exception. Problem Solving & Decision Making: Analyze issues to get to root cause and break down a problem into areas for resolution; Generate alternative solutions; Make fact-based decisions in a timely manner and communicate to all stakeholders. Communication / Interpersonal Skills: Clear communications; Professional in interactions; Listens well, is respectful of others and can adapt well to changing circumstances; Keep supervisor informed of key issues and relevant decisions. Positive Energy: Make the workplace enjoyable and a place that others want to be a part of; Create supportive and welcoming environment and is approachable to others; Assume positive intent of others when approaching questions or conflict resolution. Leadership & Talent Development: Provide clarity of vision, strategy, and set priorities for execution; Possess business acumen, strategic thinking and financial understanding; Convey enthusiasm and consistently develop talent for the future. EDUCATION & WORK EXPERIENCE · High School diploma required with an associate degree in business or accounting highly desired. · 2+ years office/administrative experience working with customer service, operations or accounting. · Proven experience in warehouse work activities specifically in the quality control area and administrative activities. · Familiarity with warehouse management systems (WMS) and RF scanners for order picking and inventory control. KNOWLEDGE, SKILLS, & ABILITIES · Strong PC skills specifically with Excel (spreadsheets), Word, and other Microsoft Office programs such as D365 system. · Ability to multi-task and prioritize. · Strong organizational skill and attention to detail. · Strong math aptitude and problem-solving skills. &midd…

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