Warehouse Manager

Position Summary The HVAC Warehouse Manager is responsible for overseeing daily warehouse operations, maintaining accurate inventory levels, managing the receiving and distribution of HVAC equipment and materials, and ensuring that field installation crews have the necessary supplies to complete jobs efficiently and on schedule. This position plays a critical role in controlling material costs, minimizing waste, maintaining inventory accuracy, and supporting the overall profitability of the branch. The Warehouse Manager works closely with Area Managers, Field Supervisors, Purchasing, and office personnel to ensure materials and equipment are properly ordered, received, stored, tracked, and distributed. Essential Duties and Responsibilities 1. Inventory Management and Control Maintain accurate inventory records for all HVAC equipment, materials, parts, and supplies. Monitor inventory levels and maintain appropriate stocking quantities based on upcoming installation schedules and anticipated workload. Conduct regular physical inventory counts and reconcile discrepancies. Complete and submit accurate end-of-month (EOM) inventory reports by established deadlines. Identify slow-moving, obsolete, damaged, or excess inventory and communicate findings to management. Investigate inventory shortages, discrepancies, and unexplained material usage. Ensure materials are properly categorized, labeled, and stored. Monitor material usage and recommend opportunities to reduce waste and unnecessary purchases. 2. Equipment and Material Ordering Coordinate with Area Managers, Field Supervisors, and Purchasing to determine equipment and material needs. Review upcoming jobs and installation schedules to anticipate required materials and equipment. Prepare and submit material and equipment orders through approved purchasing procedures. Verify that orders are placed with approved vendors and follow established company pricing agreements. Monitor backorders, equipment availability, and delivery schedules. Communicate shortages or potential delays to the appropriate managers. Assist with standardizing materials and equipment used across the company. Ensure unnecessary or duplicate purchases are avoided. 3. Receiving and Distribution Receive incoming deliveries and verify quantities, model numbers, and materials against purchase orders and packing slips. Inspect deliveries for damage, shortages, and incorrect items. Document discrepancies and coordinate returns, replacements, or vendor credits. Ensure all received materials and equipment are accurately recorded in the appropriate inventory system. Prepare and stage materials and equipment for upcoming installations. Coordinate material pickup and distribution to subcontractors, installation crews, and field personnel. Maintain accurate records of materials issued, transferred, or returned. Ensure unused materials are returned to inventory and properly accounted for. 4. Warehouse Organization and Operations Maintain a clean, organized, efficient, and safe warehouse environment. Establish designated storage locations for equipment, materials, tools, and supplies. Ensure equipment and materials are stored properly to prevent damage, loss, or deterioration. Oversee warehouse opening and closing procedures. Maintain clear access to aisles, exits, loading areas, and emergency equipment. Implement procedures to improve warehouse efficiency and accountability. Ensure warehouse equipment, including forklifts and pallet jacks, is properly maintained and operated by authorized personnel. 5. Job Preparation and Field Support Work closely with Field Supervisors and Area Managers to ensure upcoming jobs have the required materials and equipment. Review material lists and installation requirements before equipment is released. Prepare and organize materials for rough-in, trim-out, and other installation phases. Coordinate equipment and material deliveries to job sites when necessary. Respond promptly to material reque…

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