Warehouse & Inventory Manager – HVAC / Plumbing
Colair, Inc.Job Type: Full-Time Experience Required: 5+ Years Preferred About Colair, Inc. Colair, Inc. is a rapidly growing HVAC and plumbing company serving the Rio Grande Valley. With more than 50 service and installation vehicles operating daily, we are looking for an experienced, highly organized, and detail-oriented Warehouse & Inventory Manager to take ownership of our warehouse operations, inventory control, and vehicle inventory management. We are not looking for someone to simply maintain an existing warehouse. We need someone who can build, implement, and manage an organized, efficient, and accountable inventory system from the ground up. This is a hands-on position. The ideal candidate is equally comfortable developing inventory processes, working with inventory software, organizing warehouse shelves, receiving shipments, pulling materials, and physically auditing service vehicles. We want a proven problem-solver who takes initiative, creates structure, and follows through. Position Overview The Warehouse & Inventory Manager will oversee the day-to-day operation of our warehouse while developing and implementing comprehensive inventory control systems for our warehouse and fleet of 50+ service and installation vehicles. The successful candidate must be able to independently assess existing inventory operations, identify deficiencies, establish standard operating procedures (SOPs), and implement processes that improve accuracy, organization, efficiency, and accountability. Colair currently utilizes Ply Inventory Management, which integrates with ServiceTitan . Previous experience with these specific platforms is not required; however, candidates must demonstrate proficiency with inventory management software and the ability to learn and effectively utilize new systems. This position requires someone who can both design the system and perform the physical work necessary to make it successful. Key ResponsibilitiesWarehouse Operations – Hands-On Manage daily warehouse operations, including receiving, inspecting, stocking, organizing, and distributing inventory. Physically receive and verify incoming equipment, parts, materials, and supplies against purchase orders. Pick, stage, and prepare materials for service technicians and installation crews. Maintain a clean, organized, clearly labeled, and efficiently arranged warehouse. Establish logical bin locations, shelving systems, and inventory storage procedures. Ensure all materials are properly identified, stored, and accounted for. Handle equipment and materials safely, including loading and unloading shipments. Coordinate daily material requirements with service, installation, and dispatch departments. Identify and correct warehouse inefficiencies without waiting for direction. Inventory System Development & Implementation Design, implement, and maintain a comprehensive inventory control system. Develop documented SOPs for receiving, stocking, issuing, transferring, returning, and reconciling inventory. Establish inventory accountability across warehouse operations and field vehicles. Develop inventory categorization, labeling, and location tracking procedures. Implement minimum and maximum inventory levels, reorder points, and replenishment processes. Create cycle counting schedules and physical inventory auditing procedures. Establish standardized processes that can be consistently followed by warehouse personnel and field technicians. Identify opportunities to improve inventory accuracy, reduce waste, and eliminate unnecessary purchases. Continuously improve systems to support company growth. Fleet & Service Vehicle Inventory Management Develop and maintain standardized inventory lists for 50+ service and installation vehicles. Establish truck stock requirements based on technician roles and operational needs. Physically inspect, audit, and reconcile inventory assigned to service vehicles. Implement procedures for replenishing truck stock and documenting material transfe…