Warehouse Inventory Coordinator

Manna Food Center Job Description – Warehouse Inventory Coordinator Reports to Senior Manager of Logistics Direct Reports None. Full-Time/Part-Time FT, M-F 6:30am-2:30pm. Non-exempt This position requires flexibility for occasional evening and weekend onsite support and availability by phone outside of scheduled hours to address operational needs, including ongoing food distribution activities Incumbent TBD Wage/Salary $20.17 - $24.20 Hourly Job summary The Inventory Coordinator is responsible for accurate inventory records and transactions for all food received, stored, and distributed by Manna Food Center. The role maintains Fishbowl data, processes receiving and distribution transactions, monitors inventory levels and rotation, conducts counts, and prepares reports. The Coordinator is accountable for identifying and reporting discrepancies and supporting accurate inventory across all distribution programs, including School-Based Programs. Key Responsibilities Maintain accurate physical and Fishbowl inventory records for all incoming, stored, adjusted, and distributed food. Process and verify receiving, shipping, distribution orders, manufacturing tickets, and Bills of Lading. Conduct inventory counts, investigate discrepancies, and follow established inventory controls and FIFO rotation. Coordinates with the Procurement Manager, School-Based Programs, warehouse staff assigned as needed, and Finance on inventory availability and accuracy, under the guidance and oversight of the Senior Manager of Logistics. Maintain inventory documentation and provide timely reports for operational planning, reconciliation, and audits. Essential Job Functions Receive and record purchased and donated food, including retail recovery, individual and organizational donations, food drives, TEPAP, Farm to Food Bank, Farmers Market, rescued food, and returns from distribution sites. Verify receiving documents against purchase orders and driver logs; document and report discrepancies to the Procurement Manage, under the guidance and oversight of the Senior Manager of Logistics. Maintain product numbers, pallet tags, storage-location records, and FIFO rotation for dry, frozen, and perishable products. Determines appropriate storage locations for incoming food, maintains FIFO inventory rotation, and monitors food movement and inventory availability, working with Warehouse Clerks assigned by the Senior Manager of Logistics responsible for warehouse operations as needed Process and verify orders and inventory transactions for all Manna distribution programs, including Food for Families, Home Delivery, Prince George County, School-Based Programs, Food as Medicine, Satellites, OCP, and other designated programs. Monitor physical inventory against Fishbowl records; conduct weekly cycle counts and monthly counts as assigned, investigate variances, and work toward the established 1% inventory variance target. Identify and document damaged, spoiled, expired, or unusable products; obtain required approval before processing inventory adjustments. Monitor donated inventory and communicate stock levels, shortages, and products requiring timely distribution to the Procurement Manager, under the guidance and oversight of the Senior Manager of Logistics of the designated area. Coordinate with School-Based Program Coordinator and Procurement Manager to maintain accurate inventory records and ensure food is available for School Markets and Smart Sacks. Maintain accurate records of food receipts, inventory movements, counts, adjustments, and year-end inventory; keep documentation organized for audit readiness. Use Fishbowl and Excel to maintain records, analyze data, and prepare inventory reports. Any other duties as assigned by the Senior Manager of Logistics of the designated area. Reporting Provide Inventory on Hand, sales order, purchase order, pricing, donated pounds, and retail food recovery reports as requested. Maintain records of donated food pounds, incl…

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