Warehouse Inbound Lead

About Richmond Wholesale Meat

Richmond Wholesale Meats, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

Working independently and exercising sound judgment and discretion, the Warehouse Inbound Lead is responsible for overseeing the day-to-day inbound operations of the warehouse. Key responsibilities include ensuring accurate receipt of all inbound Purchase Orders (POs), proper storage and inventory control

Primary duties encompass PO receipt, inventory, put-away, adjustments and audits, and preparation of required documentation. This role also serves as a backup in the absence of the Warehouse Manager. Additionally, the position acts as a liaison between Logistics and Export Health, Inventory Control, Account Management, and other supporting teams, while completing any additional tasks assigned by the Warehouse Manager.

Key Responsibilities

• Optimize Operational Efficiency: Identify opportunities for improved workflows through strategic planning and coordination of inbound product, warehouse put-away.
• Appointment & Delivery Management: Schedule and maintain appointments and deliveries, generate and print Purchase Orders (POs).
• Inbound Driver Check in: Sign in driver, verify PO and appointment and assign door.
• Email Communication: Respond promptly to internal warehouse related email requests, ensuring all deadlines are met.
• Inbound Processing: Utilize inbound POs to receive products into xTuple and DSS systems, including creating all necessary labels for purchase orders and outgoing shipments (lot serials, license plates, and military labels).
• Documentation & Labeling: Process all CPFD RPQ bills of lading, receive them into DSS, and coordinate labeling requirements.
• Regulatory Coordination: Manage Pork Certification processes with USDA inspectors and create USDA Health Applications, coordinate USDA Health Certificates with Documentation.
• Container Dispatch: Prepare weekly container dispatch logs and communicate details to carriers for timely dispatch, manage driver sign-outs.
• Operational Support: Assist the Warehouse Manager with tasks such as computing weekly scorecard metrics ordering warehouse supplies and securing outside rental plugs.
• Shipping Assistance: Support shipping documentation processes, including inspection applications and pallet manifests, oversee Shipment Board updates, photo downloads/filing, and provide physical labor as needed.
• Inventory Management: Handle sample requests, audits, and miscellaneous inventory needs, assist with and cycle counts.
• Food Safety Audits: assist in preparation for Food Safety audits.
• Incident & Discrepancy Resolution: Research, update, and report xTuple incidents, reconcile inventory discrepancies and make necessary adjustments (e.g., broken cases, returns to stock, rendering area maintenance).
• Cross Department Collaboration: Maintain a collaborative and productive dialogue with other departments and associates, fostering workplace harmony and supporting the company’s mission.
• Continuous Improvement: Participate in and support ongoing process improvement initiatives.
• Backup Coverage: Serve as backup for the Warehouse Manager, Outbound Lead or Warehouse admin clerk as needed.

Minimum Qualifications

Education and Experience

• 2+ years of related experience and/or training, or an equivalent combination of education and work experience.

Skills

• Proficiency in Microsoft Outlook and Word.
• Basic to intermediate skills in Microsoft Excel.
• Strong attention to detail and ability to manage multiple priorities effectively.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication & Comprehension

• Communicates clearly and effectively in both verbal and written formats.
• Demonstrates strong professional writing skills and the ability to correspond articulately.

Problem Solving

• Analyzes data and situations to resolve both routine and complex issues.
• Apply sound judgment and decision-making skills to achieve effective solutions.
• Maintains professionalism and composure in high-pressure situations.

Physical & Sensory Requirements

• Ability to travel locally and occasionally outside the local area as needed.
• Frequently required to sit, stand, and walk; occasional lifting and bending.
• Capable of hearing and speaking effectively to ensure clear communication.

WORKING CONDITIONS
The work environment is a climate-controlled office setting, well-lit with a moderate noise level.

Equal Employment Opportunity

Richmond Wholesale Meats, a Pro Food Solutions company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religion, age, disability, gender identity or expression, genetic information, or service in the military or any other class protected by local, state or federal law