Warehouse Coordinator

Service Warehouse Coordinator - Job Description Tecogen Service Warehouse Coordinator assists our Service Department with work on our energy-efficient line of stationary engines and assist with territory operations. This position supports daily parts, inventory, shipping, receiving, and warehouse operations for our NJ branch. The successful applicant should be highly organized, comfortable working on computers and within inventory systems and able to work in a fast-paced environment where parts availability directly affect field operations. This candidate will report to the Field Service Supervisor. Service Warehouse Coordinator Benefits: · Full health and dental insurance upon date of hire · Company 401k plan · Competitive PTO and holidays · Potential to work overtime to support our customers · Tuition reimbursement · Short and long-term disability and life insurance Administrative Responsibilities: · Work closely with Territory Supervisor and Manager, Field Service Technicians, vendors, and other internal departments to ensure parts and materials are available, properly received, accurately inventories, organized and distributed as needed. · Create and process Transfer Orders (TO’s) · Receive incoming material and enter into our inventory system accurately · Process parts that are transferred and/or shipped to other locations · Maintain accurate inventory quantities and locations · Research and help to resolve inventory discrepancies · Make inventory adjustments as and when authorized · Maintain accurate on-site and electronic records for incoming and outgoing material · Track open orders, transfers, backordered materials and critical parts · Communicate effectively, both verbally and written, with the Territory Supervisor and Manager, technicians, vendors, and other internal departments · Work directly with the Territory Manager on daily parts requirements and warehouse priorities · All other duties as assigned Parts & Inventory Responsibilities: · Maintain appropriate stock levels of commonly used service parts and consumables · Monitor inventory consistently and identify items that need replenishment before the need become critical · Utilize approved outside vendors for routine consumables and locally sourced materials · Maintain an organized system for critical and high-usage parts · Prepare and stage parts for technicians and scheduled service work · Assist technicians with locating and obtaining required parts · Deliver parts to technicians on-site at client locations when necessary · Maintain accurate shelf locations and part identification · Help establish and maintain appropriate minimum/safety stock-levels for frequently used parts · Communicate shortages and potential supply problems to the Territory Supervisor and Manager before scheduled work is affected Shipping/Receiving Warehouse Responsibilities: · Receive and inspect incoming shipments · Verify quantities and part numbers against packing slips, POs and TOs · Label and place received material in correct warehouse location · Package and prepare outgoing shipments · Maintain correct documentation for incoming and outgoing material · Identify damaged, incorrect, or missing material and follow up appropriately · Maintain a clean, safe, and organized warehouse and inventory locations · Perform routine physical inventory checks and audits · Keep aisles, shelving, work areas, and receiving areas clean and accessible · Help maintain technician Part Kits · Work with our current engine and cylinder-head rebuilder to maintain a weekly or bi-weekly transportation schedule · Coordinate deliveries of engines, cylinder heads, cores and required common rebuild components · Pick p comple…

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