Warehouse Assistant

Warehouse Attendant – Parts & Inventory Job Type: Full-Time, Permanent Schedule: Monday to Friday, 40 hours per week, overtime available Reports To: Equipment Manager Work Location: In Person Position Overview We are seeking a motivated, organized, and detail-oriented Warehouse Attendant to support our heavy equipment maintenance and field operations. Reporting directly to the Equipment Manager, this position is responsible for maintaining accurate inventory records, purchasing and receiving parts, managing warehouse organization, and ensuring materials are readily available to support maintenance and production activities. The successful candidate will play a key role in developing and maintaining our inventory management system , ensuring all parts, consumables, and materials are accurately tracked and allocated to the appropriate equipment and work orders. This is a hands-on position combining warehouse management, parts procurement, inventory processing, equipment support, and field deliveries, including piloting heavy loads. Major Duties and Responsibilities. 1. Inventory Control & Warehouse Management Maintain accurate inventory levels of heavy equipment parts, maintenance supplies, tools, and consumables. Receive, inspect, identify, label, and properly store incoming parts and materials. Process inventory transactions, including receiving, issuing, transfers, returns, and adjustments. Conduct regular inventory counts and reconcile discrepancies between physical inventory and system records. Organize and maintain warehouse shelving, parts bins, storage areas, and outdoor parts yards. Establish and maintain an efficient parts identification and storage system. Monitor minimum and maximum stock levels to prevent shortages and unnecessary purchasing. Identify obsolete, damaged, or surplus inventory and assist with appropriate disposition. Maintain a clean, safe, and organized warehouse. 2. Parts Purchasing & Procurement Source and purchase heavy equipment parts, components, supplies, and consumables. Obtain pricing, availability, and delivery estimates from suppliers. Prepare and process purchase orders through the inventory management system. Coordinate with the Equipment Manager, maintenance personnel, and site supervisors to identify parts requirements. Monitor outstanding purchase orders and follow up on delayed or backordered materials. Expedite critical parts orders to minimize equipment downtime. Coordinate shipping, freight, and delivery arrangements with vendors and carriers. Verify incoming shipments against purchase orders and packing slips. Assist with resolving discrepancies involving incorrect parts, damaged shipments, and supplier returns. Maintain professional relationships with vendors and service providers. 3. Inventory Software & Parts Processing Accurately enter and maintain parts and inventory information within the company's Enterprise Asset Management (EAM) system. Process parts receiving, inventory issues, transfers, and returns. Allocate parts and consumables to the correct equipment, maintenance work orders, and cost centres. Create and update inventory item records, including part numbers, descriptions, quantities, suppliers, and storage locations. Assist in developing and improving inventory software processes to increase accuracy and efficiency. Work with the Equipment Manager and maintenance team to improve parts tracking and reporting. Maintain accurate records of inventory movement and material usage. Identify and correct inventory discrepancies and data entry errors. Assist with generating inventory reports, stock-level summaries, and purchasing information. Support the ongoing implementation and improvement of the company's electronic inventory management system. 4. Transportation, Deliveries & Heavy Load Piloting Deliver and pick up parts, materials, and supplies from vendors and job sites. Shuttle company vehicles and equipment as required. Pilot and escort heavy and oversized loads…

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