Warehouse Administrator

Warehouse Office & Dispatch Coordinator Rentx Warehousing – Belleville, ON (with regular visits to our Picton site) Pay: CA$22.00–CA$30.00 per hour Schedule: Monday to Friday, 8:00am–4:00pm (paid lunch), full-time, in person About the role Rentx Warehousing runs four warehouse sites in Belleville and Picton for national manufacturing and food clients, and we’re growing fast. We need an organized, detail-driven coordinator to run the office side of the warehouse. You’ll own the paperwork, truck scheduling, billing prep, client communication and compliance records, so our warehouse manager can focus on the floor. If you like a busy day, solving problems and being the person who keeps everything on track, this is the job. Key responsibilities Shipping, Receiving & Billing Log, scan and file all Bills of Lading (BOLs) daily across four sites, and chase missing or unsigned paperwork Track billable extras Run the monthly BOL reconciliation and prepare client invoices in Excel, flagging discrepancies for review Match vendor bills to deliveries and prepare packages for our bookkeeper Dispatch & Scheduling Manage the dock appointment calendar for inbound and outbound trucks Book carriers, drayage and shunting, and confirm pickup times Send the warehouse team the next day’s dock schedule Build and post the weekly staff shift schedule Arrange temp labour as needed Client Service Be the first point of contact for client calls and emails Send scheduled inventory reports and answer inventory questions Food Safety, Health & Safety Records Maintain food-safety certification records: pest control, sanitation, receiving inspections, lot traceability Schedule and file monthly warehouse inspections and other safety inspections Track staff training and certification renewals (forklift, WHMIS, first aid) Keep SOPs current with staff sign-offs Record incidents and keep Joint Health & Safety Committee (JHSC) minutes Staff & Office Support Track timesheets, overtime and vacation pay, and send hours to our bookkeeper for payroll Handle new hire onboarding paperwork Order warehouse and office supplies Coordinate with vendors Keep insurance certificates and site files organized for all locations What we’re looking for 2+ years in warehouse, logistics, trucking/dispatch, or a fast-paced admin role Strong Excel skills: comfortable with large lists and lookups, and good at spotting errors Basic bookkeeping experience such as invoicing, receivables, or matching paperwork to charges Clear and confident on the phone with carriers and clients Highly organized, able to own monthly deadlines without being reminded Valid driver’s licence and reliable vehicle (for site visits) Assets (not required) Food-safety audit experience (AIB, BRC) or a food warehouse background Truck dispatch or freight brokerage experience Health and safety records or JHSC experience Sage 50 or WMS experience Forklift certification What we offer Overtime paid over 40 hours Group benefits plan A real seat at the centre of a growing business. This role touches every part of the operation and will grow as we expand into trucking. Work Location: In person, Belleville, ON Pay: $22.00-$30.00 per hour Expected hours: 40.0 per week Work Location: In person

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