Warehouse Administrative Analyst

About the role Klasson Fine Art Services is seeking a detail-oriented Warehouse Administrative Analyst to support the daily flow of warehouse work. This role keeps schedules, receiving and release paperwork, custody records, and supporting documents accurate and accessible across Jobber, Dropbox, and Art Logic. The right person ensures that warehouse teams have the information they need and that completed work is documented and ready for invoicing. What you'll do · Review the warehouse calendar each day for changes and prepare for upcoming work. · Manage centralized email and prepare documents for custody transfers, including bill of ladings, data sheets, incoming and outgoing deliveries. · Upon receipt of inventory, verification of receiving and release paperwork to ensure completed. · Verification of photos and supporting documents are managed in the proper client or job folder. · Client communication of art and management process as required · Accountable for all inventory data entry at KFAS · Maintain an accessible record trail connecting the item, Jobber job, and Art Logic entry. · Support Art Logic/storage audits by ensuring monthly storage records are accurate to support month close · Complete applicable office and warehouse-administration closing tasks and record outstanding handoffs for the following day. · Support office with appropriate documentation related to scheduling. What we're looking for · Strong organization, attention to detail, and follow-through when working with job records and time-sensitive paperwork. · Clear written and verbal communication and ability to coordinate with warehouse, office, and field teams. · Comfort using calendars, shared files, and business software; ability to learn Jobber, Dropbox, and Art Logic. · Ability to handle client records carefully, track outstanding information, and follow defined procedures. · Ability to balance daily priorities with periodic record audits. · Strong passion and acumen for data entry and systems. Helpful, but not required · Prior administrative experience in a warehouse, logistics, art services, inventory, or service business. · Experience with work orders, receiving/release documents, inventory systems, invoicing support, or chain-of-custody documentation. · Familiarity with office and google suite and ability to leverage AI for daily tasks. What success looks like First 30 days: Follow calendar, ticket, file and paperwork procedures with support; explain custody-transfer and document standards. By 60 days: Prepare receiving/release documents and Jobber/Dropbox updates with limited support; participate in audits. By 90 days: Independently manage the routine warehouse administrative cycle, accurate record trail, closeout, monthly, and audits. How to apply To apply, submit a resume and a brief description of your relevant administrative, warehouse, or records experience to bkennedy@klassonservices.com Pay: $25.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Flexible spending account Life insurance Paid time off Vision insurance Work Location: In person

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