Warehouse Admin Assistant & Warehouse Coordinator

Pay: $20.00–$22.00 per hour Job Type: Full-time Location: Vernon, CA 90058 Schedule: Day shift | In-person Job Overview We are seeking a reliable, detail-oriented Administrative & Warehouse Coordinator to support our daily order processing, shipping, inventory management, and will call operations. This is a hands-on, hybrid role that combines administrative duties with warehouse responsibilities. The ideal candidate is organized, comfortable working with computers and shipping systems, and willing to assist with physical warehouse tasks as needed. Responsibilities include processing customer orders, generating FedEx and UPS shipping labels, coordinating customer pickups, maintaining accurate inventory records, and operating a forklift to move and retrieve merchandise. We are looking for someone who can multitask, communicate effectively with customers and warehouse staff, and help keep daily operations running smoothly. Key Responsibilities Administrative & Order Processing Enter and process customer orders accurately and efficiently. Generate shipping labels for FedEx, UPS, and other carriers as needed. Prepare packing slips, invoices, shipping documents, and other order-related paperwork. Maintain accurate order records, shipping logs, and inventory documentation. Communicate with customer service, accounts receivable, and warehouse personnel to resolve order discrepancies or delays. Assist with processing returns and preparing credit memos once returned merchandise has been verified. Shipping, Will Call & Customer Service Assist customers and drivers at the will call counter in a professional and courteous manner. Coordinate with warehouse staff to ensure orders are picked, staged, and ready for pickup. Verify orders and paperwork to ensure accurate customer pickups and shipments. Collect and properly document checks and COD (Cash on Delivery) payments, following company procedures. Track and manage outgoing shipments and communicate shipping issues or delays to the appropriate departments. Warehouse & Inventory Support Assist with inventory counts, tracking, and maintaining accurate inventory records. Help receive, organize, locate, and move merchandise throughout the warehouse. Operate a forklift to retrieve, stage, and move products safely as needed. Assist the warehouse manager with daily warehouse operations and other related duties. Maintain an organized, clean, and safe work area. Qualifications Previous experience in administrative support, order processing, shipping and receiving, or warehouse operations preferred. Experience generating FedEx and UPS shipping labels is a plus. Forklift experience required or preferred, depending on training availability. Basic computer skills, including data entry and working with order management or inventory systems. Strong attention to detail and accuracy when processing orders and paperwork. Good communication and customer service skills. Ability to multitask and work effectively in a fast-paced environment. Ability to perform warehouse duties, including standing, walking, and moving merchandise as required. Bilingual English/Spanish skills are a plus. Benefits Health insurance Paid time off Work Location Vernon, CA 90058 — On-site If you enjoy a role that combines office administration, shipping coordination, customer interaction, and hands-on warehouse work, we'd love to hear from you! Pay: $20.00 - $22.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Health insurance Paid time off Work Location: In person

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