Voice Data & Purchasing Coordinator

Voice Data & Purchasing Coordinator Location: Houston/Spring, TX Department: Purchasing Reports To: Purchasing Manager Employment Type: Full-Time About Electra Link Founded in 1985, Electra Link, Inc. is a leading provider of structured cabling, audiovisual, security, and technology infrastructure solutions throughout Texas. Our teams support projects ranging from individual network installations to complex commercial, industrial, data center, and audiovisual systems. We are seeking a highly organized and detail-oriented Voice Data & Purchasing Coordinator to join our team. This position will primarily support purchasing activities for our Voice Data operations while also assisting with inventory, vendor, and administrative functions. This is an excellent opportunity for someone with Voice Data or low-voltage product knowledge who wants to develop broader experience in purchasing, vendor management and departmental processes. Essential Responsibilities Voice Data, Purchasing & Procurement Coordinate purchasing of voice data materials, equipment, and supplies for projects across the company. Review purchase requests to confirm product specifications, quantities, project information, required delivery dates, and appropriate approvals. Prepare and issue purchase orders in accordance with company purchasing procedures. Obtain and compare vendor pricing, product availability, lead times, freight, warranty terms, and other purchasing considerations. Work closely with Project Managers and operations personnel to confirm material requirements. Assist with identifying acceptable product substitutions when requested materials are unavailable. Track open purchase orders, backorders, lead times, shipping status, and delivery dates. Follow up with vendors regarding delayed or time-sensitive materials. Communicate potential material delays or purchasing issues to the appropriate team members. Verify received materials against purchase orders and assist in resolving shortages, incorrect shipments, damaged materials, or billing discrepancies. Coordinate vendor returns, exchanges, credits, and warranty claims. Maintain accurate purchasing records and supporting documentation. Vendor Coordination & Cost Control Develop and maintain professional working relationships with manufacturers, distributors, suppliers, and other vendors. Request and evaluate vendor quotes. Support the Purchasing Manager with vendor negotiations and pricing discussions. Maintain current vendor contacts, pricing, purchasing terms, and related documentation. Monitor vendor performance, including pricing, responsiveness, product quality, delivery, and service. Research alternate suppliers or product options when appropriate. Identify opportunities to consolidate purchases, reduce unnecessary costs, and improve purchasing efficiency. Inventory & Operational Support Assist with inventory documentation, cycle counts, organization, and reconciliation. Verify available inventory before purchasing additional materials when appropriate. Track materials issued, returned, transferred, or returned to vendors. Assist with identifying shortages, excess inventory, obsolete materials, and discrepancies. Coordinate material availability with project and operations teams. Provide limited backup assistance with warehouse activities when needed. Financial & Administrative Support Verify invoices and receiving documentation against purchase orders before submitting items for payment. Work with Accounting to research invoice discrepancies, credits, freight charges, duplicate billing, or missing documentation. Ensure purchases are assigned to the appropriate project, department, GL account, or cost center. Maintain organized electronic records for purchasing, inventory, and vendor transactions. Assist with purchasing, vendor-spend, inventory, and other related reporting. Learn and follow Electra Link's purchasing procedures, accounting structure, GL accounts, and cost centers. Qualifications Hi…

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