Veterinary Inventory and Facilities Manager

Maine Veterinary Medical Center (MVMC) is seeking an Inventory and Facilities Manager to serve as a member of the leadership team of our high-performing, multi-specialty referral hospital. MVMC is a multi-specialty and emergency referral hospital in Scarborough, Maine, and the region's premier destination for advanced veterinary care. Backed by Rarebreed Veterinary Partners, we combine the resources of a national platform with the soul of an independent hospital. Our team of specialists, emergency clinicians, and support staff deliver exceptional outcomes for patients and referring veterinarians across northern New England. WHAT YOU'LL DO Inventory Management: Oversee and maintain the inventory of pharmaceuticals and hospital supplies. Maintain an effective inventory tracking system to include turnover, reorder points, schedule, counting, rotations, product information, and shrinkage. Promote hospital financial goals via budget tracking, loss prevention, and identification of cost reduction opportunities. Follow vendor return policies and communicate with vendors as needed about recalls and defects Negotiate purchases with respect to price, discount, quality, quantity, delivery dates etc. Have a thorough understanding of vendor programs and incorporate specials and promotions into purchasing decisions. Communicate with hospital management and staff regarding inventory information, issues, and shortages/backorders. Leadership: Work together as a team with Hospital Director, Regional Leadership, and Department Leads and Supervisors to promote and develop collaborative patient care, client service, and financial/medical goals. Promote an ethical working environment, which includes honesty when dealing with staff/clients/professional contacts and financial integrity. Available during off-hours and by phone to assist with problem-solving as needed. Equipment Management: Maintain hospital equipment including general service schedules, vendor warranties and service contracts, and basic needs and repairs Track and maintain equipment list, manufacturer warranties and service contracts for equipment, and vendor contacts Equipment may include computer hardware and software, in-house laboratory analyzers, diagnostic scanning equipment, monitoring equipment, and hospital IT equipment and miscellaneous software. Facilities Management: Maintain relationships with outside contractors, building management, and other contacts and vendors utilized in facilities upkeep. Routinely inspect the front office, lobby, and treatment areas for cleanliness and organization. Maintain hospital cleaning checklists and equipment maintenance/calibration logs. Monitor outside of the building and alert maintenance of areas that need cleaning or repair Maintain and monitor OSHA standards Financial Management: Responsible for overseeing cash control in conjunction with the Client Care Supervisor, including ensuring that bank deposits are accurate. Work with department leadership to create, review, and maintain staff scheduling so the practice operates within budget, with appropriate service levels in all departments. Work with Hospital Director to monitor expenditures as assigned/needed. Work with Hospital Director to review financial data and charges to ensure revenue capture and find ways to improve revenues and profits. REQUIREMENTS Strong IT knowledge and ability to comfortably manage multiple software platforms in relation to inventory management. Excellent organizational skills and attention to detail. Excellent time management skills and problem solving skills with a proven ability to meet deadlines and acquire critical needs products quickly. Minimum 3 years of experience with inventory management systems and software. Good communication skills and ability to build relationships with hospital team and vendor representatives. Telephone and computer skills. Intermediate math skills. Ability to maintain a flexible work schedule to meet various hospital manage…

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