Vendor Master Data & Compliance Specialist

About IBS IBS Management & Consultancy Services, LLC (IBS) is a certified minority-owned CPA and management consulting firm providing accounting, audit and assurance, financial advisory, and management consulting services to public-sector and institutional clients. Position Summary IBS is seeking a detail-oriented Vendor Master Data & Compliance Specialist to support vendor enrollment, vendor master record maintenance, tax documentation verification, and supplier-related financial operations for a major federal cultural and research institution. The specialist will help ensure that vendor information is accurate, complete, securely maintained, and processed in accordance with established policies, internal controls, and service-level agreements (SLAs). Key Responsibilities Review new vendor enrollment and change requests for accuracy, completeness, and compliance with applicable requirements. Validate supplier information and supporting documents, including IRS Forms W-9 and W-8BEN, banking and payment details, and System for Award Management (SAM) records. Create, update, and maintain accurate vendor master records in PeopleSoft or other authorized enterprise resource planning (ERP) systems. Investigate missing documentation, duplicate or inconsistent records, and vendor data discrepancies; coordinate timely corrective actions. Collaborate with Accounts Payable, Cash Management, Tax, and internal business units to resolve vendor issues affecting payments and compliance. Respond to vendor maintenance requests through ServiceNow or other designated service platforms; communicate clearly with internal customers. Process new vendor requests within an average of three business days and resolve vendor maintenance inquiries within an average of two business days, consistent with applicable SLAs. Maintain organized, indexed electronic records and supporting documentation for audit, compliance, and reporting purposes. Prepare weekly status reports on request volumes, processing progress, unresolved issues, risks, and corrective actions. Perform quality checks and recommend practical improvements to reduce recurring vendor maintenance errors and strengthen data integrity. Required Qualifications At least three years of experience in vendor master data, supplier onboarding, accounts payable, procurement operations, or related financial administration. Hands-on experience creating or maintaining vendor records in an enterprise financial or ERP system. Working knowledge of vendor documentation, banking verification, and supplier enrollment controls. Proficiency in Microsoft Excel and electronic records and document management. Strong attention to detail, analytical judgment, organizational skills, and customer service orientation. Ability to manage competing requests, protect confidential financial information, and work independently and collaboratively. Availability to work onsite five days per week in Washington, DC. Preferred Qualifications Associate’s or bachelor’s degree in accounting, finance, business administration, or a related discipline. Direct experience with PeopleSoft vendor master data functionality and ServiceNow or a similar ticketing system. Familiarity with IRS Forms W-9 and W-8BEN, SAM registration requirements, vendor fraud prevention, duplicate vendor detection, and banking change controls. Experience supporting federal, higher education, or other large institutional finance operations. Pay: $62,400.00 - $79,040.00 per year Work Location: In person

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