Utilities Planner/subcontract Coordinator

As the Planner Scheduler/ Vender Manager you will serve as a direct liaison between the vendors, maintenance team, operations team, and staff leveraging demonstrated interpersonal skills to implement creative, inclusive, and cost-effective solutions to repair and maintain facilities equipment and other support devices. Within Amentum, our group provides maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide. In depth knowledge of Utility equipment and operations is not necessary for this role. As the Planner Scheduler / Vender Manager, your daily duties for this role will include: Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants. Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering. Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete. Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system. Schedule work with Service departments, print appropriate work orders when scheduled, track and report on the completion of work. Schedule Subcontractor and Vendor Support for Utilities maintenance and repair. Estimate work order completion times and compare to actual performance. Partner with management leaders and teams to facilitate current year purchase order close out process. Collaborate with management leaders and teams with activities associated with purchase order creation and invoice processing. Initiate purchase change order to adjust funding, time limits, and quotes as appropriate. Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc. Work closely with Accounts Payable in prevention of double billing or incorrect payment. Work closely with Procurement to insure Vendor accountability. Comply with all company policies and procedures and adhere to company standards. Perform other job-related duties and special projects as requested. Support safety program as necessary. Perform other duties as assigned by Manager or Supervisor. As the Planner Scheduler / Vender Manager you will be expected to: Work in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients. Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace. Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments. Take initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible. Other duties as assigned by management. Communication Knowledge of Microsoft Windows, Word, Excel, Outlook and SharePoint Ability to communicate clearly via phone Ability to work closely with customer during site emergencies. Excellent oral and written communications Excellent interpersonal skills, i.e., listening to customer needs, articulating path forward and giving solutions that provide value to the customer, etc. Accurately document electronic and paper cataloging system to provide information to customer or regulatory personnel. Strive for quick complaint resolution; to resolve problems on the first call and avoid escalation of issues through operational knowledge. Minimum Requirements High school diploma or demonstrated equivalent. Three years of experience in business administration, technical operations, or a related technical role in a facility management, maintenance planning, Operations, engineer…

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