University Advancement Coordinator

Position Title: University Advancement Coordinator Position Type: Full time Scheduled Weekly Hours: 35 Categories: Staff Non-exempt Job Summary: Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support the division of Advancement with a focus on our Strategic Philanthropy team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. Someone who is willing to help others and do what it takes to ensure the task gets completed. This position requires a high degree of organizational skills and a collaborative spirit. The University Advancement Coordinator will demonstrate strong organizational and interpersonal skills, including diplomacy, tact, discretion, and the ability to maintain confidentiality. This individual will exhibit confidence, composure, and professionalism, building trust and cultivating positive relationships while managing challenges with integrity and grace. This role requires strong written and verbal communication, creative problem-solving abilities, and the capacity to work productively in a team environment, with a demonstrated attention to detail and the ability to prioritize work across competing demands. Job Duties: Reporting Relationships: This position reports to Associate Director, People Success and Operations. Work Setting/Schedule: This is a full time (35 hours a week), non-exempt (hourly), benefits-eligible position. This is an on-campus position. Essential Job Functions: Coordinates day-to-day administrative operations to ensure a high-functioning office environment; serves as the primary point of contact for departmental inquiries and facility management. Optimizes office workflows and business processes, ensuring that administrative tasks align with the department’s strategic goals and the University’s mission. Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks. Works with other departments and customers to expedite inquiries and processes. Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy. Ensures accounts are appropriately managed. Coordinates logistics for events, committee meetings, and special programs, including space reservations, catering, and guest accommodations. Reviews and revises contracts and other department documents/files. Performs other duties as needed. Minimum Qualifications High School Diploma or GED Two (2) or more years of related experience Preferred Qualifications Associates Degree Four (4) years of experience in a budgeting, accounting or related field Physical Requirements Office environment/no specific or unusual physical or environment demands Please note that applications without a cover letter are considered incomplete and will not be reviewed. Your cover letter is an opportunity to share your motivation for applying. Please describe why the University Advancement Coordinator role at Bucknell is of interest to you and how your skills and experiences connect to the responsibilities of the position. We are looking for thoughtful, genuine interest beyond a summary of your resume. This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming, Family Weekend and Reunion Weekend. We do ask staff to mark their calendars in advance for these events. We are looking for exceptional people who will embrace our values: Lead with Integrity Embrace a Collaborative and Inclusive Spirit Be Open and Receptive Nurture Creativity and Innovation Foster a Culture of Empowerment and Knowledge University Advancement is here to advance the mission of…

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