Trucking Operations Project Manager

ACAVE COMPANIES INC. Trucking Operations Project Manager Location: San Antonio, TX Employment Type: Full-Time Language: Bilingual (English/Spanish) Preferred Position Summary Acave Companies Inc. is seeking a dependable, organized, and proactive Trucking Operations Project Manager to oversee existing trucking jobs, coordinate daily driver assignments, and ensure smooth communication between field operations and the office. This position is responsible for ensuring trucks and drivers are properly assigned, jobs operate efficiently, and all necessary documentation is provided to the office accurately and on time. Key Responsibilities Job Management & Dispatch Coordination Oversee and manage all assigned active trucking jobs. Coordinate daily truck and driver assignments based on job requirements. Provide drivers with accurate job locations, schedules, material information, and instructions. Monitor job progress and adjust assignments as needed. Communicate with job site contacts regarding daily operational needs. Resolve scheduling conflicts, delays, and operational issues. Maximize truck utilization and minimize unnecessary downtime. Office Communication & Documentation Provide the office with a complete daily dispatch schedule before drivers begin their assignments. Communicate truck numbers, driver names, job locations, customers, and materials being hauled. Ensure drivers properly utilize the company's trucking management system. Verify that load tickets are submitted accurately and timely. Follow up immediately on missing or incomplete tickets. Notify the office of job changes, additional loads, or other information affecting billing. Ensure the billing department receives all necessary information to invoice completed work promptly. Daily Reporting & Accountability Track daily truck activity, loads, and tonnage for each job. Provide management with accurate end-of-day production and tonnage reports. Reconcile daily job activity with driver-submitted tickets. Identify and resolve discrepancies before they delay billing. Maintain accurate and organized job records. Communicate operational concerns and job progress to management. Team Coordination & Operational Efficiency Maintain consistent communication with drivers, dispatchers, and office personnel. Ensure drivers follow established company procedures. Promote accountability for accurate ticket submission and reporting. Identify opportunities to improve scheduling, productivity, and communication. Work closely with the office to prevent billing delays caused by missing information. Qualifications Experience in trucking, hauling, logistics, dispatching, or construction operations preferred. Bilingual in English and Spanish preferred. Strong organizational and time-management skills. Ability to manage multiple active jobs and drivers simultaneously. Excellent communication and problem-solving skills. Ability to work independently and make timely operational decisions. Basic computer knowledge, including email, Excel, and trucking management software. Dependable, detail-oriented, and able to work in a fast-paced environment. Daily Performance Expectations The Project Manager is expected to ensure: All trucks and drivers are properly assigned to existing jobs each morning. The office receives complete and accurate dispatch information before work begins. Drivers use the trucking system and submit their load tickets daily. Job changes and operational issues are communicated promptly. Management receives accurate daily production and tonnage totals. All required documentation is provided to the office without unnecessary delays. Position Scope This position is responsible for managing and coordinating existing company jobs only. The Project Manager is not responsible for acquiring new customers, securing new contracts, negotiating new business, or generating sales. Our Expectations At Acave, successful operations depend on communication, organization, and accountability. The Pr…

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