Travel & Procurement Specialist III

Knights Experience Team (kNEXT) The University of Central Florida’s (UCF’s) the Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBC's) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission. The team is made up of HR Specialists and Travel/Procurement Specialists, who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows. The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty/staff/students (colleges/divisions). The Opportunity The Knights Experience Team (kNEXT) is seeking a Travel & Procurement Specialist III to lead a team of specialists supporting travel and procurement for one of the nation's largest universities. With more than 70,000 students and 13,000 employees, UCF relies on purchasing and travel processes that are accurate, efficient, and built to serve colleges and divisions across campus. As a working lead, you'll guide and develop your team, serve as a go-to expert for campus partners, and help shape the processes that keep the university moving. Bring your leadership to UCF and help build a team that empowers thousands of faculty and staff to focus on what matters most. Responsibilities Team Leadership Supervisory responsibilities, including hiring and training, monitoring performance and providing feedback, maintaining leave requests and personnel records, setting goals and objectives and monitoring accomplishments, enforcing customer service standards, and resolving complex issues. Procurement, Contracts, and Payments Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect the receipt of goods or services. Research suppliers and obtain quotes for goods and services, as needed. Assist with the development of solicitations for bids and participate in the development of contracts and agreements. Identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations. Initiate and review requisitions, manage purchase orders, and initiate change orders, as needed. Create receipts and supplier invoices or purchasing card transactions to ensure timely payments. Reconcile/verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable, required documentation is provided, and transactions are accurate. Travel Support travel requests creating and reviewing Spend Authorizations and Expense Reports. Assist with travel arrangements, receipt/documentation collection, and travel advance and reimbursement requests to ensuring applicable policies and regulations are adhered to. Expertise, Training, and Process Improvement Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related and travel-related processes and procedures. Support travel and procurement training efforts. Continuously review and improve processes to increase operational efficiency and effectiveness. Other job-related duties as assigned. Minimum Qualificatio…

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