Transportation Services - Fleet Manager

Job Description Position Summary: This position is a Fleet Management professional that currently leads a team of 20, with 2 direct supervisor reports and a seasonal team of student staff. The position operates two maintenance facilities on separate campuses along with a customer service office, a parts department, and onsite fueling. This position will also contribute to planning efforts and develop annual operating budgets for Fleet Services in support of departmental and university objectives under the direction of the Director of Active Transportation. To ensure full consideration, applications and documents must be received by 11:59pm (MT) on 11/30/26. Essential Job Duties: Manage day-to-day fleet operations for the University’s vehicle fleet (approximately 800 units), including coordinating vehicle purchases, leasing activities, rental reservations, and vehicle replacement/disposition processes. Oversee Fleet Services operational units, including administration, maintenance, parts warehouse, vehicle rentals, shuttle operations, and charter bus service by establishing operational priorities, managing staffing and resources, and ensuring compliance with University policies and procedures. Manage operational expenditures for equipment, tools, facility repairs, and fleet-related needs to support a safe, efficient, and reliable operation. Oversee parts inventory processes and implement fleet management systems for fuel tracking, work orders, billing, and operational reporting. Oversee fleet utilization and resource management by analyzing vehicle needs, enforcing fleet standards, and recommending or coordinating the reduction, reassignment, or disposal of underutilized or oversized vehicles to support operational efficiency and sustainability goals. Supervise, support, and develop a customer-focused team by providing direction, training, coaching, and performance feedback to promote effective service delivery. Collaborate with departments and colleges to support the mission of the university. Seek external partnerships to optimize revenue generation for Fleet Services. Other related duties as assigned. Supervision: This position is responsible for the direct supervision of 2 full-time state classified positions (LTC Operator II and Program Coordinator), oversight of 15 additional full-time state classified positions (4 technicians, 4 full-time/5 part-time bus drivers, 2 material handlers), 2 shuttle drivers (Administrative Professionals) and seasonal student employees. Minimum Qualifications: Bachelor’s degree, or an equivalent combination of relevant education, credentials, certifications, training, and/or progressively responsible work experience in fleet management or fleet operations. Five or more years of progressively responsible experience in fleet management or fleet operations. Demonstrated experience using fleet management software (such as asset management, maintenance/work-order, telematics, or fuel management systems) or comparable operational systems to support fleet operations. Five or more years of experience providing customer service or operational support to stakeholders. Experience using financial management, procurement, or enterprise resource planning (ERP) systems to support operational activities. Experience with budgeting, financial analysis, or operating cost analysis, including calculating costs, preparing financial estimates, or analyzing expenditures to support operational decisions. Four or more years of experience in staff supervision and leadership. Preferred Qualifications: Bachelor's degree in business or management. Fleet management experience in a university, government, or public-sector setting. Experience developing charge-out, billing or recharge rates for fleet or transportation services. Experience with Kuali, Workday or comparable university or government financial systems. Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams) . Condition…

View the full posting and apply