Transportation Office Accounting & Administrator

Transportation Accounting & Administration Specialist (Part Time) Company Overview CCXpress and CCXchange are growing transportation and logistics companies specializing in truckload transportation, brokerage operations, carrier procurement, and supply chain solutions throughout California, Arizona, and regional markets. We focus on operational excellence , safety, accountability , customer service , and continuous improvement while supporting long-term customer relationships. We are seeking an experienced Accounting & Office Admin to oversee all accounting functions while handing office administration and supporting company leadership. This role is ideal for an individual who thrives in a fast-paced transportation environment and understands trucking operations, billing, compliance, cash flow management, and financial controls. The Accounting position includes AP/AR, billing, collections, purchasing reporting, payroll coordination, compliance, and some financial controls. Position Summary The Accounting & Admin Specialist will be responsible for Accounting and Administration for both CCXpress and CCXchange on quality control, while maintaining efficient office administration processes. This position will assist in accounts receivable, accounts payable, payroll, financial reporting, customer billing, carrier settlements, P&L reporting, collections, cash management, and administrative functions. This position works directly with ownership and department managers to improve financial performance, cost management, reporting accuracy, and operational efficiency. Essential Duties & Responsibilities Accounting & Financial Perform full-cycle accounting activities for multiple business entities Accounts Payable (AP) and Accounts Receivable (AR) Process customer invoicing and transportation billing Oversee carrier settlements and brokerage payment processes Manage collections and ageing reports Perform bank reconciliations and credit card reconciliations Prepare journal entries and general ledger maintenance Assist with month-end and year-end close processes Prepare financial statements and management reports Monitor cash flow and operating expenses Review fuel expense reporting and operational cost analysis Support budgeting and forecasting activities Coordinate annual audits and maintain accounting compliance Maintain fixed asset schedules and depreciation records Ensure accurate recordkeeping and document retention Payroll & Compliance Process payroll and payroll-related reporting Maintain employee files and accounting-related HR documentation Coordinate benefits administration support Ensure compliance with federal, state, and company accounting policies Provide monthly updates insurance workers Comp reporting and audit requests Support DOT-compliance related administrative reporting requirements Transportation & Brokerage Accounting Manage transportation customer billing accuracy Verify brokerage carrier invoices and supporting documents Monitor detention, lumper, fuel surcharge, accessorial, and settlement accuracy Work alongside operations to validate load profitability Assist management with lane profitability reporting and customer cost analysis Support TMS-related accounting processes Office & Administration Assigned office administration and workflow processes Maintain vendor files and office purchasing controls Coordinate office supplies, vendor relationships, and administrative systems Develop and improve accounting SOPs and office procedures Support leadership with reporting and special projects Manage filing systems and document organization Assist with internal communications and administrative support functions Qualifications Minimum 10+ years’ accounting experience with full-cycle accounting responsibilities Transportation, logistics, trucking, brokerage, or supply chain industry experience Is required Extremely Detailed & tasked oriented to meet deadlines Strong understanding of Accounts Payable, Accounts Recei…

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