Transportation Manager

Transportation Manager – Passenger Vehicle Fleet Richmond Community Services (RCS) | Westchester County, NY Richmond Community Services (RCS) is seeking a hands-on, solutions-focused Transportation Manager to oversee our fleet of approximately 88 passenger vehicles, including minivans and accessible passenger vehicles supporting our residential and day program locations. This role is ideal for someone who understands all aspects of passenger vehicle fleet management, takes initiative, anticipates operational challenges, and develops practical solutions. You will oversee vehicle maintenance, fleet tracking, driver authorization, safety, and operational efficiency while ensuring our vehicles remain safe, reliable, and ready to serve the people who depend on them. Key Responsibilities Oversee the organization's passenger vehicle fleet, including maintenance, repairs, inspections, registrations, insurance, and vehicle replacement planning. Develop and monitor preventive maintenance schedules to minimize vehicle downtime and extend vehicle life. Monitor vehicle utilization, mileage, fuel consumption, and maintenance expenses. Manage vendor relationships with repair facilities, dealerships, and other fleet service providers. Oversee GPS fleet tracking through Azuga or comparable platforms, using data to monitor vehicle usage, driving behaviors, and safety. Coordinate vehicle availability and address fleet-related operational challenges across multiple locations. Lead and facilitate driver authorization training, ensuring employees understand safe driving practices, vehicle procedures, and organizational expectations. Monitor driver qualifications, license verification, driving records, and authorization documentation. Review vehicle accidents and safety concerns, coordinate follow-up, and implement corrective actions. Maintain compliance with applicable NYS DMV requirements, OPWDD regulations, and organizational policies. Identify opportunities to improve fleet efficiency, control costs, and strengthen accountability. Qualifications Minimum 3–5 years of experience in fleet management, vehicle operations, or a related field. Working knowledge of passenger vehicle maintenance, fleet safety, vehicle inspections, and fleet administration. Experience coordinating vehicle maintenance, vendors, and operational processes. Experience training drivers or overseeing driver qualification programs. Familiarity with GPS tracking and fleet management technology; Azuga experience is a significant plus. Strong organizational, analytical, and problem-solving skills. Proactive mindset with the ability to independently identify challenges and implement solutions. Proficiency in Microsoft Office. Valid NYS driver's license with a satisfactory driving record. A degree in Business Administration, Fleet Management, Transportation, or a related field is preferred. 6-8 Years of equivalent hands-on experience will be considered. Why Join RCS? At RCS, transportation is more than getting from one destination to another. It helps the people we support stay connected to their communities, programs, and everyday lives. Our Comprehensive Benefits Include 403(b) retirement plan with a 5% employer contribution, regardless of employee contribution. Four weeks of vacation to start. Medical, dental, and vision insurance. Life insurance and long-term disability coverage. Flexible Spending Accounts RCS123

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