Transportation & Facilities Coordinator

Keep people moving. Keep operations running. Make an impact at Mozaic. Mozaic (A Chapter of The Arc NY) is seeking an organized and dependable Transportation & Facilities Coordinator to support the day-to-day operations of our Transportation and Facilities Departments in Oswego. This hands-on leadership role coordinates transportation routes, driver and vehicle scheduling, facilities work orders, staff training, regulatory documentation, and department operations. The Coordinator also supervises Transportation and Facilities staff and works closely with department leadership to help ensure safe, reliable, and efficient services across Mozaic. Location: Fulton NY, Oswego County Pay Range: $24.00-$25.00 per hour Schedule: Full-time, schedule TBD; on-call availability may be required for transportation emergencies Hours: 37.5 per week, Non-Exempt What You'll Do As Transportation & Facilities Coordinator, you will help keep essential services running safely and efficiently. You will: Serve as a primary point of contact for transportation questions, routing, scheduling, and day-to-day operational needs. Coordinate drivers and vehicles for daily program routes, public transportation, and contracted trips while maintaining appropriate staffing coverage. Prepare and distribute route schedules and assist with route modifications, training, and implementation. Use transportation software to support routing, vehicle tracking, and driver certification requirements. Work with the Fleet Maintenance Coordinator to ensure vehicles receive required maintenance, remain clean and safe, and contain required emergency equipment. Monitor vehicle mileage and preventative maintenance needs and assist with recommendations for vehicle reassignment or disposal. Respond to transportation emergencies and accident notifications and assist with insurance, vendor, repair, and replacement coordination as needed. Provide driver training, including pre-trip inspections, wheelchair securement, vehicle evacuation, customer service, and safe driving practices. Help maintain NYS DMV Article 19-A records and required documentation for drivers. Maintain knowledge of transportation routes and provide route coverage when needed. Work closely with the Facilities Manager to coordinate projects, vendor quotes, invoices, contractors, inspections, and facility-related needs. Monitor the Facilities work order system and help ensure requests are completed within 24-48 hours or that requestors receive timely status updates. Assist with prioritizing work orders and maintaining accurate tracking of Facilities requests. Oversee work performed by outside contractors and serve as a backup agency contact for vendors and contractors at Mozaic locations. Help ensure facilities meet applicable federal, state, and local regulations and codes. Supervise and support Oswego Transportation and Facilities staff, including required training and regular communication. Participate in department, corporate compliance, quality assurance, and other scheduled meetings and activities. What We're Looking For Associate's degree and at least one year of fleet management experience, or a high school diploma and at least three years of fleet management experience. Valid New York State CDL Class C driver's license with Passenger (P) endorsement and a clear driving record. Strong computer skills, including Microsoft Excel, Word, and PowerPoint. Excellent organizational skills with strong attention to detail and accuracy. Ability to coordinate multiple schedules, priorities, vehicles, work requests, and operational needs. Strong communication, customer service, professionalism, and confidentiality. Ability to train and support staff while promoting transportation and workplace safety. Dispatch experience preferred. Ability to travel regularly between counties as required. Position-Specific Competencies Transportation Coordination: Effectively manages routes, driver coverage, vehicle assignments, and changin…

View the full posting and apply