Transportation Department- Secretary and Dispatcher

TITLE: Transportation Department- Secretary & Dispatcher Position Summary The Transportation Department Secretary & Dispatcher plays a critical role in supporting the safe, efficient, and reliable transportation of students throughout the district. This position coordinates daily dispatch operations, maintains transportation records, supports regulatory compliance, assists with routing and scheduling, and provides administrative support to the Transportation Department. The individual serves as a primary point of communication among transportation staff, district personnel, parents, and community members while maintaining professionalism, confidentiality, and a strong commitment to student safety. Qualifications Education: High school diploma or equivalent required. Experience: A minimum of two (2) years of experience in school transportation operations or a related field preferred. Specialized Knowledge: Working knowledge of Missouri school transportation laws, regulations, and safety requirements. Familiarity with applicable commercial driver's license (CDL) requirements and federal and state transportation regulations. Knowledge of the Camdenton R-III School District attendance areas, roadways, and surrounding communities. Technical Skills: Proficiency in transportation routing software, preferably TransAct. Proficiency in standard office software, data entry, and electronic recordkeeping. Professional Skills: Strong organizational, communication, and problem-solving skills. Ability to prioritize multiple tasks and respond appropriately to changing transportation needs. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. General Requirements Employees are expected to meet the requirements outlined in the district's Faculty / Support Staff Expectations REPORTS TO: Director of Transportation Essential Functions And Key Responsibilities Routing, Scheduling & Dispatch Operations Maintain and update student transportation routes and related information in the district's routing software. Prepare and maintain turn-by-turn directions, route information, bus line-up materials, and other transportation documents in preparation for the beginning of each school year and as changes occur. Coordinate daily shuttle operations, including scheduling, vehicle assignments, dispatching, and recordkeeping. Process and track requests for district vehicles other than school buses, ensuring accurate records of vehicle assignments and usage. Coordinate substitute driver assignments for shuttle operations and other approved transportation needs. Assist the Director of Transportation with route adjustments, schedule changes, and the coordination of daily transportation operations. Assist with planning, scheduling, and coordinating transportation services for summer school and other district-approved programs. Coordinate transportation needs for special education and early childhood programs in collaboration with appropriate district personnel, supporting compliance with applicable Individualized Education Program (IEP) transportation provisions. Communicate route, schedule, and operational changes to appropriate transportation personnel and district staff. Regulatory Compliance & Records Management Maintain accurate and current transportation records, including applicable driver credential information, required license renewals for non-CDL drivers, and safety meeting attendance and training documentation. Monitor required renewal dates and training records and notify the Director of Transportation of upcoming deadlines or compliance concerns. Maintain accurate student transportation rosters and update records promptly as route assignments and transportation needs change. Ensure transportation documents, schedules, and records are organized, accessible to authorized personnel, and maintained in accordance with district procedures and applicable requirements. Assist with preparing reports, documentation…

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