Transportation Coordinator

We are hiring for a full time to Transportation Coordinator join the Transportation Department at Second Harvest Food Bank of Middle Tennessee. Who we are : For nearly 50 years, Second Harvest Food Bank of Middle Tennessee has dedicated itself to nourishing and empowering their neighbors so they can thrive. As a 501(c)(3) nonprofit, Second Harvest implements sustainable solutions to food insecurity through a strategically selected network of more than 600 partners across 46 counties in Middle and West Tennessee. Our partners include food pantries, congregate meal sites, shelters, childcare facilities, senior centers, group homes, and youth enrichment programs. For more information about Second Harvest Food Bank of Middle Tennessee, its mission, and programs, please visit secondharvestmidtn.org. What you’ll do: The Transportation Coordinator administers facets of the transportation operation. To include dispatching, Department of Transportation (DOT) compliance, preventive maintenance scheduling and routine administrative duties. This position provides support and direction, coordinating with managers to ensure partner and neighbor’s expectations are met, costs are controlled, equipment is well maintained and the appearance of our drivers, trucks and trailers meet standards. This position supports and fosters our deep commitment to diversity and inclusion, which is the foundation for creating a culture of belonging for all personnel. Key Responsibilities: Grocery data collection using Wise Systems software program and communicate performance internally. Receives phone calls from Drivers, Partner Agencies, and 3PL carriers while maintaining a dock schedule. Tracks Driver’s routes to ensure on time deliveries and pick-ups providing a score card for the internal team. Reviews and arranges all transportation paperwork inclusive of driver miles, paperwork, reports, and invoices. Collaborate with Dispatch Supervisor and Director of Transportation to enhance load capacity and reduce empty miles. Addresses driver safety concerns and policy infractions to Dispatch supervisor. Ensures food safety compliance with all operational procedures inbound and out of the food bank. Files reports for any physical and viral maintenance records, delivery delays, incidents and/or accidents. Fosters open communication with drivers, Agency Relations Managers, staff members, agencies, and donors. Collaborate with Dispatch Supervisor and Transportation Specialist to coordinate equipment maintenance, while using the Samsara software program. Transitions back in service company vehicle and equipment when returning from maintenance. Call stores on missed grocery rescue opportunities. Weekend MP spreadsheet updates, truck wash, AIB, and filing and maintenance records audits. Other duties as assigned. Reports to: Dispatch Supervisor SUPERVISORY RESPONSIBILITIES No, this position has no supervisory responsibilities. When & Where: HOURS Monday – Friday, 7:00am – 4:30pm. Role required to work between 37.5 and 40 hours weekly. Occasional evenings and/or weekends may be required for meetings or special events. On occasion duties may be necessary, as well as responding to issues, outside of normal working hours (e.g., disaster response, community events, etc. TRAVEL Routine travel during the service area. Current driver’s license with copy of current auto insurance and acceptable Motor Vehicle Record (MVR) results required. Is this you? Education: High School Diploma or equivalent required. Bachelor’s degree preferred. Experience: 1+ years of related experience and/or training. Skills & Capabilities : Organize, coordinate, and direct projects Strong oral and written communication abilities Microsoft Office and ability to operate office machines Demonstrates knowledge of record keeping and reporting techniques Understand and follow rules, oral and written instructions, and regulations. Allowable Substitutions: Combination of …

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