Transportation Coordinator

Company Description Ready to Help Steer Our Success? Charlie’s Produce Oregon Division is seeking a highly organized and detail-oriented Transportation Coordinator to provide critical administrative and operational support to our Transportation Department. This role serves as a central point of coordination for driver communications, employee engagement activities, time and attendance administration, safety and compliance processes, recruiting and onboarding support, equipment tracking, and general department administration. The Transportation Coordinator plays a key role in keeping transportation operations running smoothly by ensuring information is organized, tasks are completed on time, follow-up items are tracked, and drivers and leaders have the support they need to succeed. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities and interruptions, communicates professionally with employees at all levels, and brings a strong sense of urgency and accountability to their work. Who We Are: Charlie's Produce is the largest privately owned produce wholesaler on the West Coast. We are passionate about produce, our people, and pride ourselves on delivering prompt service, quality products, and customer satisfaction. The secret to our success in this industry is PEOPLE! We strive to hire the best and reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie’s was founded in quality, and we are looking for like-minded individuals to help further our goal of enhancing our communities through quality produce. What We Offer: An amazing company culture! Medical/Dental/Vision coverage on the first of the month following hire. ESOP (Profit Sharing) and 401(k). Paid vacations, sick time, and holidays. Pre-tax commuter benefits, and onsite parking. 100% Prepaid College Tuition for employees and their dependents. Employee assistance program (EAP). Additional Details: Tentative Work Schedule: Monday-Friday with start time between 7am-8am $25.00/hour starting rate Potential 90-day performance-based raise Yearly review with possibility of increase based on performance and tenure Job Description Driver Meetings/Employee Engagement Coordinate driver meetings, safety meetings, recognition programs, and employee engagement activities. Maintain communication boards and publish department announcements. Gather and coordinate supplies, materials, and resources needed for meetings and engagement activities. Support initiatives that promote employee engagement, recognition, and positive team culture. Time & Attendance Administration Receive, track, and organize employee time-off requests. Maintain department vacation schedules and time-off calendars. Track attendance-related events, including call-outs, absences, tardiness, and attendance trends. Communicate attendance and scheduling information with transportation leadership as needed. Maintain accurate attendance records and supporting documentation. Safety/Compliance Coordination Review, categorize, and organize Samsara safety videos and event notifications. Validate safety events and identify items requiring leadership review, corrective action, or driver coaching. Assign, track, and follow up on driver coaching activities and completion requirements. Monitor, collect, and maintain routine safety documentation and compliance records. Track open safety and compliance action items and ensure timely follow-up. Support transportation leadership in maintaining compliance with company, DOT, and regulatory requirements. Equipment & Supply Inventory Support Assist with tracking fleet equipment status, out-of-service equipment, and equipment availability. Maintain hand truck inventory and other transportation equipment inventories. Track equipment assignments, damaged equipment reports, and missing equipment. Order, replenish, receive, and distribute driver supplies and departmental materials. Monitor inv…

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