Transportation & Compliance Coordinator

Transportation & Compliance Coordinator Location: La Grange, NC, 28551 Position Summary The Transportation & Compliance Coordinator is responsible for coordinating, dispatching, monitoring, and supporting the compliance requirements associated with Foss Recycling Inc.'s daily transportation operations. Based in the La Grange office, this position supports the coordination and dispatching of more than 100 trucks per day across Foss Recycling's multiple locations, customers, vendors, and transportation routes. This position combines daily dispatch operations with transportation compliance coordination, ensuring that transportation activities are organized efficiently, safely, accurately, and in accordance with applicable regulations and company policies. The coordinator works closely with drivers, yard managers, maintenance, safety personnel, customers, and company leadership to maintain accurate transportation records, monitor compliance documentation, address operational issues, and help prevent service disruptions and regulatory violations. The successful candidate must be highly organized, detail-oriented, proactive, and capable of managing competing priorities in a fast-paced environment while demonstrating Foss Recycling's core values. Essential Duties and Responsibilities 1. Compliance Coordination Transportation Regulatory Compliance Coordinate and monitor transportation compliance documentation in accordance with applicable federal and state requirements. Assist in maintaining current driver qualification documentation, commercial driver's license information, medical certification records, and other required driver documentation, as applicable. Track expiration dates and renewal requirements for applicable driver credentials, permits, registrations, and vehicle documentation. Coordinate with management and safety personnel to identify missing, expired, or incomplete records. Help ensure transportation assignments consider applicable hours-of-service limitations and other relevant operating requirements. Maintain organized records for compliance reviews, audits, inspections, and internal reporting. Promptly report potential compliance violations or concerns to the appropriate manager. Assist with corrective actions and follow-up documentation when compliance deficiencies are identified. Driver and Vehicle Documentation Maintain or coordinate access to current transportation records for company drivers and vehicles, according to assigned responsibilities. Track required documentation for trucks, trailers, registrations, inspections, insurance records, and other applicable requirements. Coordinate with the maintenance department regarding vehicle inspection documentation, maintenance-related restrictions, and equipment availability. Help verify that required documentation is completed, received, and filed appropriately. Maintain a tracking system for upcoming renewals, missing records, and outstanding compliance items. Ensure records are maintained securely and made available to authorized personnel when needed. Compliance Monitoring and Reporting Develop and maintain compliance tracking logs, spreadsheets, calendars, and reports. Provide management with regular updates regarding outstanding documentation, approaching expiration dates, and unresolved compliance issues. Coordinate follow-up with drivers, managers, and other responsible personnel to obtain missing information. Assist with preparing documentation for regulatory inquiries, internal reviews, and company audits. Identify recurring documentation problems and recommend process improvements. Escalate significant compliance concerns promptly rather than allowing unresolved issues to continue. Safety and Incident Documentation Coordinate the collection and organization of transportation-related accident reports, inspection reports, and other incident documentation. Communicate reported accidents, citations, roadside inspection findings, and potential violations to t…

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