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Transportation Administrative Assistant

Texas School for the Deaf
Full-time
On-site
Austin, Texas, United States

 

TERMS OF EMPLOYMENT:

Length of position: 12 months

Hours: Varied work shifts between 6:00 A.M- 6:00 P.M.

 

SUMMARY:

Performs highly complex administrative support or technical duties. Work involves gathering information, preparing and checking documents for accuracy, handling and transporting documents and maintaining files. Works under limited supervision with moderate latitude of the use of initiative and independent judgment. May train others on proper procedures.

 

ESSENTIAL FUNCTIONS:

  1. Answer phones (may require use of Video Phone), and assist visitors and staff in a courteous, professional manner.
  2. Assists in the development and orienting staff of departmental procedures.
  3. Assists in orienting employees with procedures and policies.
  4. Assists in preparing or prepares, reports, memos, purchase orders, correspondence, summaries, manuals, vouchers, journals, ledgers, requisitions, time sheets and leave records, and other related forms. Modifies and retains forms or records as required.
  5. Performs data entry, retrieval, and data searches for fleet, student and other department information
  6. Obtains, assembles, organizes and maintains files including leave/overtime related files/forms and documents.
  7. Collects/delivers office mail to the TSD mail room daily and distributes office mail to staff.
  8. Delivers or collects documents, supplies, equipment or materials as needed.
  9. Maintains current inventory of office supplies.
  10. Receives and inspects department ordered including Issues from Stock, parts, and supplies.
  11. Assists Dispatcher as needed and performs Dispatcher’s basic duties each afternoon and in his/her absence.
  12. Assists in planning meetings and training sessions.
  13. Arranges for repairs and services as required.

 

NON-ESSENTIAL FUNCTIONS:

  1. Posts and maintains current information for department bulletin boards
  2. Assists Transportation staff with timekeeping inquiries.
  3. Functions as a School Bus Monitor as needed

 

This document in no way states or implies that these are the only duties to be performed by the employee occupying the position.

Minimum Qualifications:

1. High school diploma or equivalent

2. Two years of experience as an administrative assistant and in office management

3. Experience working with Microsoft Office (Word, Excel, Power Point)

4.     Sign Language: The ultimate required proficiency level for the position using the levels designated in the Signed Language Proficiency Interview (SLPI) is INTERMEDIATE. If hired with a sign language proficiency level below this level, you are required to participate in signed communication learning opportunities on a regular basis until you have achieved the sign language proficiency level assigned to your position.

 


Desirable Qualifications

1.     Proficient signed communications skills

2.     Bachelor’s degree in education, deaf education, special education, business, or communications

3.     Four years of experience as an administrative assistant in a school or state agency

4.    BEI interpreter certification

5.    Familiar with IEP/ARD process and terminology

6.    Familiar with Google Calendar, TransFinder/TripFinder, OVFM, PowerSchool

7.     Accuracy in the area of general office practices, spelling, grammar, record keeping, filing, and telecommunications

8.     Possesses a Class B Texas Commercial Driver’s License (CDL) with Passenger & School Bus Endorsements appropriate for operating school buses.

 

 

Knowledge, Skills and Abilities/Attributes

1.         Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

2.         Effective Communication—the individual must be able to appropriately communicate with colleagues, students, parents, families, administrators, supervisors, and the public.

3.         Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently, and develops realistic action plans.

4.         Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

5.         Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

6.         Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

7.         Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

 

SUPERVISOR

Transportation Supervisor

 

MILITARY OCCUPATION SPECIALTY(MOS) CODE

Administrative Assistant IV, see page 4 of http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

 

It is the Texas School for the Deaf’s (TSD) policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, political affiliation or belief, or any other characteristic protected by state, federal, or local law. TSD expressly prohibits any form of workplace discrimination or harassment based on any of these characteristics. Retaliation against individuals who oppose unlawful discrimination or participate in an employment discrimination proceeding is also prohibited. This policy applies to all terms and conditions of employment, including hiring, firing, promotions, training, wages, and benefits. In addition to federal law requirements, TSD complies with applicable state and local laws governing nondiscrimination in employment.