Trade Show & Marketing Logistics Coordinator

Seeking a freelance Trade Show & Marketing Logistics Coordinator based in Tulsa or Austin to manage print collateral, branded merchandise, and end-to-end logistics for 4–6 annual events. About JARDUM JARDUM is an electronics and systems integrator for specialized vehicle and engine driven equipment builders. Our engineers have worked with OEMs of all sizes, helped design the products themselves, and can integrate them and customize them quickly. Our team is small, and that’s a good thing. We serve companies who need the breadth of capabilities of a large OEM, but demand the nimbleness of a small team. Partnering with manufacturers and builders of all sizes, we attack complex engine and vehicle systems head on. Description Location: Tulsa, OK (Preferred) or Austin, TX Type: 1099 Independent Contractor / Project-Based Overview We are seeking a detail-oriented freelance Trade Show & Marketing Logistics Coordinator to manage our event presence, print materials, and show logistics. This is a hands-on, contract-based role ideal for an independent event manager, project coordinator, or marketing operations freelancer who wants a steady but flexible book of business. Annual Event Scope You will be managing logistics and physical assets for an estimated 4–6 events per year, including: 2-3 Major Trade Shows: Managing full booth operations for 10x10 or 10x20 footprints. 2-3 Smaller Events: Coordinating scaled-down booth setups for regional trade shows, customer events, or career fairs. Key Responsibilities Collateral & Merchandise Management: Coordinate the sourcing, design proofing, and timely delivery of our physical marketing assets. Specifically: Print collateral: Business cards and one-page printable data sheets. Branded merchandise: Targeted booth giveaways, t-shirts, and hats. Trade Show Operations: Handle all logistics for event participation, including booth space registration, venue service orders (electrical, Wi-Fi, lead retrieval), and show-kit compliance. Freight & Drayage: Oversee shipping, receiving, and show-site logistics with general service contractors (e.g., Freeman, GES) to ensure booth displays arrive on time and return undamaged. Asset Maintenance: Inspect, pack, organize, and store trade show assets (pop-up booths, banners, marketing inventory) locally before and after each event. Qualifications Proven experience managing trade show operations, drayage logistics, and venue rules for both large and small footprints. Demonstrated ability to manage print vendors, promotional product suppliers, and apparel vendors under tight deadlines. Must be based in the Tulsa, OK or Austin, TX metro areas to physically inspect, handle, and store event assets locally. Highly organized, self-motivated, and responsive. Pay & Engagement Compensation: Open to flat fee per event project, annual retainer for the outlined scope, or a negotiable hourly rate Hours: Variable, tied directly to the timelines of our annual event schedule. To Apply: Please send a brief summary of your trade show management experience, examples of past collateral and apparel projects you've coordinated, and how you would structure your pricing (per-event, hourly, or annual retainer) based on the 4-6 event scope outlined above.

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