TPWD - Administrative Assistant IV (Assistant Office Manager)

Job ID 106924 Location Fredericksburg Other Recruiting Location Fredericksburg Number of Openings 1 State Job Code(s) 0156 Close Date 11/03/2026 Company Texas Parks and Wildlife Dept Full/Part Time Full-Time Regular/Temporary Regular Salary Admin Plan(s) A Salary Admin Grade(s) 15 Salary Range $4302.87 - 4302.87 per Month Job Description TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. HIRING CONTACT: Kristy Errington, 737-273-6513, kristen.errington@tpwd.texas.gov PHYSICAL WORK ADDRESS: Enchanted Rock State Natural Area,16710 Ranch Road 965, Fredericksburg, TX 78624 GENERAL DESCRIPTION: Under the direction of the park leadership, this position performs highly complex (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: In consultation with the Human Resources Division and Site/Regional leadership; edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries. May coordinate and schedule travel arrangements for management. May coordinate and facilitate meeting locations, preparation of presentations as required. 30% Purchasing, Accounting and/or Budgeting Duties: Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. Collects revenue and adheres to fiscal control policies 5% Personnel Management: Assist with developing job postings and screening applicants. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals. May provide guidance to others. 30% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Two years of experience in administrative support work. Experience in maintaining filing systems to include recording information or maintaining documentation. Licensure: Must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Experience: Three years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Knowledge of purchasing, procurement methods or procedures. Knowledge of record keeping, reporting procedures, and departmental policies and procedures Skill in use of standard office equipment and software. Skill in using Microsoft Office Su…

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