Toolroom Attendant

BCIT’s School of Transportation is seeking a regular, full-time (1.0 FTE ) Toolroom Attendant. This position provides toolroom services and support to faculty and students such as preparing, organizing, tracking, issuing and receiving tools. Receives and distributes training materials and prepares related lockers or workstations as needed. Checks for damages and loss, making minor repairs to tools and other learning equipment. Determines and coordinates when equipment must be shipped out for repairs. Monitors, records and maintains tool and material inventory, preparing purchase requisitions and other documentation related to the toolroom. Maintains cleanliness and organization of the toolroom, materials and related shop/work areas/yards. Duties & Responsibilities DUTIES AND RESPONSIBILITIES : Performs purchasing duties as required by the department. Calls suppliers for approximate pricing. Prepares and processes orders using purchase requisitions, open purchase orders and using purchase cards and following BCIT policies. Tracks and expedites orders in co-ordination with The Purchasing/Procurement Department. Prepares, maintains and files related documents. Receives and records incoming equipment, tools, parts, supplies, other training supplies, materials, and chemicals using BCIT systems and procedures. Places into appropriate storage/inventory areas. Checks for discrepancies between orders and incoming inventory/materials. Notifies central stores, manager or supplier of discrepancies, as per procedural guidelines. Files and maintains related documents. Monitors inventory levels of supplies, learning materials and consumables, ensuring they are maintained to meet department needs. Expedites backorders and sources alternative suppliers as appropriate and according to policies. Sources components/parts for the purpose of repairing shop tools and clinic vehicles, (e.g. starters and alternators), and reports sourcing to supervisor. Stores, logs and tracks resources and tools following industry specific requirements, quality assurance guidelines and regulatory/traceability requirements as needed. Participates in periodic inventory documentation review activities as required by department or toolroom area. Assists with internal and external audits by regulatory bodies, and assists in responding to findings/observations, as requested. Remains current with relevant regulatory-body and Industry vendor requirements to ensure proper storage, tracking, monitoring and recording practices are being followed and to assist in responding to internal/external audit findings/observations, as requested. Maintains required documentation and manuals received with parts, tools and equipment. Ensures documents are stored and updated as appropriate and are accessible in accordance to regulations. Maintains log books and equipment/vehicle keys as required and ensures they are securely stored according to procedures. Prepares repair orders for all student and staff vehicles and ensures documents are stored appropriately. Organizes, prepares and issues tools, toolroom resources, training/learning materials, toolboxes, equipment and/or lockers; prepares work shop orders and shop floor for course practice. Organizes materials for window pick-up or delivers to the work shop floor or classroom as needed. Coordinates between industry providers, instructors and program delivery schedules on use of shop tools, resources and equipment, ensuring no conflict between courses. Cleans workshop coveralls as needed. Scans, tracks and records incoming and outgoing tools and materials. Monitors for damage or loss of tools and equipment and reports any damage or loss to Department Head, Manager or Supervisor. Contacts borrowers regarding overdue, missing or damaged items. Performs minor repairs on damaged or broken tools. Sources components for the purpose of repairing equipment. Provides support to maintain automotive computers used on the training floor by ensuri…

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