Tool & Fleet Manager

Position Description: The Tool and Fleet Manager is the primary person responsible for the oversight, coordination, and overall management of all VHV fleet vehicles and company tools. This role ensures that both vehicle and tool operations are safe, compliant, efficient, and well-maintained to support company operations. Desired Character Traits: Team player, integrity, dependability, detail oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills. Qualifications: Possess basic computer skills with a good understanding of related software programs. 2+ years of experience in fleet coordination, equipment management, construction operations, logistics, or a related field preferred. Strong organizational skills, initiative, and demonstrated ability to manage multiple priorities required. Ability to quantify and track productivity and to identify and introduce measures for improvement. Possess a driver’s license and clean driving record. Essential Roles and Responsibilities: Oversee tool inventory, distribution, and tracking across all departments. Develop and maintain a thorough knowledge of company tools, including their applications, specifications, and proper use, to effectively support field operations Respond to tool and vehicle requests in a timely manner. Track and update tool calibrations to ensure accuracy and compliance. Inspect, repair, and replace damaged or malfunctioning tools as needed. Coordinate tool purchases, repairs, and replacements within established approval limits. Maintain a complete and organized record of tool warranties, repairs, and life cycles. Keep tool storage areas organized, labeled, and optimized for efficient retrieval. Promote proper usage, storage, and handling procedures to ensure tool safety and longevity. Oversee the company’s fleet vehicles and manage driver assignments. Ensure all vehicle maintenance is scheduled, tracked, and completed on time. Perform routine vehicle inspections for cleanliness, mileage, and damage. Review costs and recommend repair versus replacement decisions. Monitor and document driving infractions and coordinate any necessary corrective action. Maintain depreciation schedules and ensure all vehicles meet safety and compliance standards. Act as the primary point of contact for all vehicle and tool-related vendors, leasing partners, service providers, and repair facilities. Own and maintain tool and fleet procedures, records, and tracking systems. Proactively notify employees and managers of upcoming maintenance, equipment shortages, and potential delays. Coordinate with Operations and Service to prioritize requests based on business needs. Maintain accountability for purchase documentation, warranties, and vendor invoices. Ensure both tools and vehicles are always in optimal condition to support field and office operations. Anticipate upcoming tool, equipment, and vehicle needs by working with department leaders to support staffing changes, project schedules, and operational demands. Proactively monitor and coordinate vehicle assignments for new employees, specialized tool and equipment needs for projects, and fleet replacement planning. Communicate the status of outstanding requests, repairs, and replacements. Support vehicle and equipment acquisition, delivery, reassignment, replacement, and disposal activities as directed by leadership. Conduct routine audits to ensure accurate records of asset location, status, and condition. Physical Requirements & Work Environment: Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% – 100%) of the workday. Ability and willingness to travel to local as well as remote locations (out of town, out of state) for short and/or extended periods of time. Ability to hear and verbally communicate effectively. Ability to stand or walk for extended periods of time. Must be able t…

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