Terminal Manager

Two Locations: Nashville, TN and Orlando, FL Light Action Productions is seeking an experienced and highly organized Terminal Manager to lead and oversee all aspects of our fleet operations, driver scheduling, transportation compliance, and logistics strategy. This role requires a hands-on leader capable of balancing high-level logistics planning with the ability to manage day-to-day operations. The Terminal Manager plays a critical role in ensuring our fleet operates safely, efficiently, within budget, and in full compliance with federal and state regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage daily scheduling of vehicles and drivers, including route assignments, allocation of work hours, overtime management in compliance with DOT regulations, and distribution of schedules to drivers, warehouse, and office personnel. Ensure compliance with all Federal, State, IFTA, IRP, and U.S. DOT rules and regulations. Compilation of all Federal & State Highway Use tax returns. Monitor transportation KPIs, including on-time delivery, fleet utilization, fuel efficiency, and labor costs. Develop and implement operational improvements to increase productivity and reduce transportation costs. Manage transportation budgets and control operating expenses. Investigate delivery issues, accidents, customer complaints, and service failures, implementing corrective actions. Collaborate with warehouse, customer service, purchasing, and sales teams to improve operational efficiency. Process vehicle, IRP, and insurance registrations and renewals. Reconciliation of all drivers’ trip reports to complete monthly and quarterly IFTA and HUT reporting. Tracking of expiration dates for all drivers’ DOT Medical Cards and scheduling physical exams through Human Resources in advance of expiration date. Supervise fleet drivers by monitoring attendance, timecards, performance, DOT compliance, and adherence to company policies; document performance issues and recommend corrective or disciplinary actions as appropriate. Ensure accurate maintenance and auditing of driver logs, trip reports, and transportation records. Recruit, interview, and onboard qualified commercial drivers and evaluate independent transportation contractors. Scheduling and returning all rental vehicles. Compilation and distribution of all paperwork and necessary information to drivers (driving directions, delivery & pick-up schedules, special instructions, etc.) Work collaboratively with Fleet Maintenance Manager to ensure all vehicles are in suitable operating condition and meet accepted standards for safe driving on the road including Federal and State inspection certificates and/or licenses. Accurate and timely completion of all Fleet Scheduling Manager responsibilities to meet all deadlines. Able to work a varied schedule including nights, evenings, and weekends. Sufficient strength and physical dexterity to perform related duties and responsibilities of this job including occasional lifting up to and over 50 lbs. Lead regular driver safety meetings and reinforce company safety initiatives and DOT compliance. Work with Office Manager to maintain EZ Pass account. Responsible for managing incoming phone calls during evening and weekend hours. Performs other related duties as assigned. JOB SPECIFICATIONS: Knowledge, Skills and Abilities Strong interpersonal and customer service skills with the ability to speak professionally and courteously with customers and staff at delivery points. Ability to remain focused and make sound decisions in a fast-paced environment. Excellent communication, writing, and listening skills. Must be proficient in Microsoft Office, including Excel, Outlook, and Word. Demonstrated leadership, organizational, analytical, and decision-making skills. Must be organized with the ability to manage high volumes in a rapidly-changing environment. Must be detail-oriented with the ability to multitask and prioritize responsibilities as needed. Excellent ver…

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