Tender Coordinator

Tender Coordinator Proposals Group Remote - Any Pinchin office location in Canada Annual Salary Range: CAD $50,000 - $60,000 Organized, detail-oriented, and great at keeping things on track? Join Pinchin as a Tender Coordinator and play an important role in supporting our pipeline of new business opportunities. Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight. At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments. Pinchin is seeking a Tender Coordinator to join our Proposals team in Canada, reporting to the Proposal Manager. Role Overview As a Tender Coordinator, you’ll play an important role in keeping our proposal process organized, responsive, and moving forward. You’ll help identify new opportunities, coordinate tender information, track key deadlines, and maintain the resources our Proposal Group relies on. Your work will help create a strong foundation for the team to focus on developing high-quality, competitive submissions. Your Role and Action Monitor public and private procurement portals to identify relevant opportunities aligned with service lines, regions, and business priorities. Review, screen, categorize, and distribute opportunities to appropriate service leaders and stakeholders, highlighting priority and time-sensitive pursuits. Coordinate and track bid/no-bid decisions, follow up with stakeholders, and escalate opportunities requiring timely action. Maintain bid logs, opportunity records, and dashboards, tracking key deadlines, addenda, mandatory meetings, and submission requirements. Support proposal development by creating proposal shells, compliance checklists, standardized response frameworks, and corporate documentation packages. Maintain and organize proposal resources, including resumes, project profiles, staff biographies, certifications, corporate information, and supporting materials. Support proposal teams with document retrieval, content uploads, repository maintenance, archiving, and resume-site management. Manage procurement portal accounts and support related administrative requirements, including account maintenance and associated tracking. Gather and maintain procurement and proposal activity data, including pursuits, wins, losses, and hit rates, and prepare pipeline and activity reports for management and business development teams. What You’ll Bring to Pinchin The ideal candidate brings a thoughtful and organized approach to their work, communicates effectively across teams, and demonstrates strong attention to detail while managing competing priorities. Post-secondary education in Business, Marketing, Communications, Administration, or a related field. Experience supporting proposals, bids, tenders, procurement, or a similar coordination function is an asset. Familiarity with RFPs, RFQs, EOIs, bid/no-bid processes, and procurement terminology. Strong organizational skills with the ability to manage multiple priorities and competing deadlines. Excellent attention to detail, with strong proofreading and document management skills. A proactive approach to follow-up, particularly around time-sensitive requirements and deadlines. Proactive and dependable, with the ability to follow up, identify time-sensitive requirements, and keep activities moving forward. Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. For Current Employees Current employees are encouraged to speak with their HR Advisor for information on the application process. Compensation a…

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