Temp to Hire Data Processing Administrative Assistant- Fabrication Shop
Charter MechanicalData Processing Assistant – Fab Shop About Charter Mechanical Contractors Charter Mechanical Contractors is a leading provider of mechanical and process piping services throughout the Northwest and Southwest, delivering high-quality solutions across a broad range of commercial, industrial, and high-tech manufacturing projects. With an average workforce of approximately 450 employees, Charter has the expertise, resources, and capacity to successfully execute complex, fast-track, and specialized projects. Our success is built on the quality of our people. We foster a culture of collaboration, reliability, technical excellence, and continuous improvement while providing outstanding opportunities for professional growth and career advancement. Position Summary The Data Processing Assistant provides administrative and data entry support to the Fab Shop Project Manager and fabrication team. This position is responsible for accurately entering spool drawing information into Charter's custom fabrication tracking software, maintaining organized project records, processing material receipts, and supporting various administrative functions within the fabrication shop. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction and fabrication environment. This position requires the ability to work independently, manage multiple priorities, follow detailed written and verbal instructions, and maintain a high level of accuracy. Key Responsibilities Accurately enters spool drawing information into Charter's custom fabrication tracking software. Maintains organized electronic and hardcopy files, including reports, certifications, records, and other project documentation. Investigates and audits data discrepancies within the fabrication tracking software. Processes material receipts and accurately enters material information into the tracking system. Assists with document organization, data entry, filing, and other administrative or clerical duties as needed. Provides administrative support to the Fab Shop Project Manager and fabrication team. Assists with inventory management, stocking, and purchasing activities. Maintains accurate and organized records to support fabrication and material tracking processes. Performs other duties and responsibilities as assigned. Qualifications Preferred Education High school diploma or GED preferred. Previous administrative, data entry, construction, fabrication, or related experience is a plus. Preferred Skills & Experience Strong attention to detail and a high level of accuracy. Highly organized with the ability to maintain accurate records and files. Proficiency with Microsoft Outlook, Word, and Excel. Experience with Bluebeam PDF Editor is preferred but not required. Ability to understand and accurately carry out detailed written and verbal instructions. Strong verbal and written communication skills. Demonstrated initiative and the ability to work independently. Ability to manage multiple priorities and adjust to changing needs. Strong time-management skills, with the ability to complete high-priority tasks within established deadlines. Comfortable working in a busy fabrication and construction environment. Willingness to learn Charter's internal systems and processes. Work Environment This position is based in Charter's fabrication shop and involves working in a construction and fabrication environment. Fabrication shop environment consisting of pipe and steel workshops. Approximately 80,000-square-foot facility. Office is shared with other team members in an open office environment. Regular interaction and communication with fabrication shop personnel and project management. Requires the ability to maintain focus and accuracy while working in an active, fast-paced environment. Standard shop attire is casual and appropriate for the work environment. Jeans, a T-shirt, and closed-toe work boots are typical. Schedule & Compensation Employment Type:…