SY26-27 Purchasing Contract Administrator

PRIMARY FUNCTION : This position is responsible for performing general contract administration in support of the contracting and procurement needs for the District. The Contract Administrator will provide support as assigned and requested by the Purchasing Director. The Contract Administrator performs contract preparation, contractual selection and awards, monitors performances and closeout processes for the school system in accordance and compliance with laws, policies, and procedures. REPORTS TO : Director, Purchasing SALARY SCHEDULE : 301 WORK DAYS : 250 REQUIREMENTS: Education Level: Bachelor's degree from an accredited college or university with five (5) or more years of experience in a business office including at least five (5) years of significant purchasing experience as determined by the District Additional training in contract administration, specification development, and construction - OR - Appropriate recognized certification (CPPB, CPPO, CPM) with eight (8) or more years of experience in a business office including at least (8) years of significant purchasing experience Equivalent combination of education, training, and significant directly-related experience as determined by the District Preferred: Masters degree in Business Administration or Public Administration from an accredited college or university Experience, Skill, and Certification: Five or more years of demonstrated knowledge, skill and significant experience reviewing or administering contracts in a business office. Know-how and skill in the following areas: Knowledge of negotiation strategies and techniques Ability to comprehend complex situations and evaluate alternative solutions to problems Ability to perform analytical work carefully and accurately; to analyze contractual data, to formulate recommendations, and to prepare comprehensive reports Excellent skills in verbal and written communications Ability to establish and maintain effective working relationships with outside vendors, District personnel, and the general public Knowledge of computer applications and solid computer skills related to basic office operations, i.e., Microsoft Word, Excel, Access, and PowerPoint Ability to handle busy and time sensitive situations, including multi-tasking Ability to make sound, reasonable decisions, to document the supporting justifications, and to take responsibility for results Preferred: Directly-related experience in a purchasing office which would provide knowledge of principles and practices of purchasing and the laws and regulations governing public procurement. • Knowledge and experience in the implementation and interpretation of Board of Education, State and Federal regulations, contract law and fiscal procedures as they relate to public procurement is also preferred. ESSENTIAL DUTIES: Manages and prepares renewal contracts for goods and services purchased through the District’s solicitation process. Develops renewal contract administration plans from original RFP process for selected key contracts. Maintains a working knowledge of the Official Code of Georgia as it pertains to school laws controlling procurement, bidding and contracting goods for services. Establish and maintain effective working relationships with schools, departments, management and the public. Designs and implements (after approval) procedures to ensure compliance with laws and regulations which affect supplemental contracts initiated outside of the district’s solicitation process. Responsible to ensure compliance with Board policy and any other applicable District rules and regulations. Manages the process of reviewing and entering into contracts with vendors under the guidelines set forth in Board Policy. Maintains a calendar of pending contract renewals. Coordinate with the end user on the intent to exercise any pending renewals. Prepare renewal contracts as needed. Audits, evaluates and monitors vendor performance and prepares reports and other records…

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