Surgical Services Case Cart Coordinator, UofL Hospital
UofL HealthPrimary Location: UofL Hospital - UMC Address: 530 South Jackson Street
Louisville, KY 40202
 Shift: Varied (United States of America) Job Description Summary: About UofL Health: UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center. With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day. Job Description: Position Summary and Purpose The Case Cart Coordinator is responsible for coordinating the preparation, assembly, delivery, tracking, and reconciliation of surgical case carts to ensure that all supplies, instruments, equipment, and specialty items are available and accurate for scheduled procedures. This position works closely with surgeons, nurses, surgical technologists, sterile processing, materials management, scheduling, and other perioperative departments to promote efficient OR operations, minimize delays, and support patient safety. Essential Functions: Review the daily surgical schedule and prepare case carts according to surgeon preference cards and established standards. Ensure required instruments, supplies, implants, medications, equipment, and specialty items are available for each scheduled procedure. Assemble carts accurately and according to established case-cart standards. Coordinate delivery of completed carts to the appropriate operating room prior to the scheduled procedure. Verify that carts are complete, properly labeled, and organized for efficient use by the surgical team. Identify missing, incorrect, expired, or unavailable supplies and communicate concerns promptly. Review surgeon preference cards for accuracy and completeness. Identify discrepancies between preference cards and actual case requirements. Collaborate with surgeons, surgical technologists, nurses, and leadership to update preference cards. Support standardization of supplies and reduction of unnecessary items on preference cards. Assist with inventory rotation and removal of expired or obsolete products. Assist with reducing supply waste, duplicate products, and unnecessary opened items. Ensure case carts are prepared within established timeframes to support on time starts. Participate in daily OR readiness activities. Escalate missing instruments, supplies, equipment, or implants that could result in a surgical delay. Follow infection prevention, sterile processing, and patient safety standards. Maintain confidentiality and comply with organizational policies and regulatory requirements. Assist with ensuring that instruments and supplies are appropriate for the planned procedure and available before the patient enters the OR. Serve as a primary communication link between the OR, sterile processing, materials management, scheduling, and other support departments regarding case-cart needs. Communicate changes to the surgical schedule promptly. Coordinate add-on, emergency, and urgent cases. Maintain professional communication with surgeons, anesthesia, nurses, surgical technologists, and support staff. Participate in daily huddles and identify potential barriers to surgical flow. Other Functions: Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times. Adheres to and exhibits our core values Maintains confidentiality and protects sensitive data at all times. Adheres to organizational and department specific safety standards and guidelines. Works collaboratively and supports efforts of team members. Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community. Additional Job Description: …