Supply Clerk

Job Summary: Job Description – Non-Exempt Position Title: Supply Clerk/Inventory Admin Reports To: Operations Manager/Assistant General Manager Location / Department Resort Operations Date Prepared: September 30,2026 FLSA Status: Non-Exempt Purpose The supply clerk/inventory admin will work closely with all department managers to assist with the organization, monthly inventory counts, ordering and payment processing for all departments. Principal Duties and Responsibilities Counts, Tracks and Stocks inventory based on established PAR levels Orders inventory as needed Monitors for theft and other shortages Enter inventory levels and changes into computer system Verifies orders and packing slips for accuracy and contacts vendors with discrepancies Contact and coordinate vendor packets, COI and W9 information to create vendor accounts Responsible for documenting, verifying and processing invoices Monitors monthly resort invoices to ensure all invoices are submitted for payment Coordinates with department managers to ensure all invoices are entered for the month, in the month Reports balances of outstanding accounts receivable to Regions VP of Operations, Assistant General Manager, etc. as requested Prepares and submits monthly ageing reports Reconciles vendor statements to invoices Prepares and processes all invoices for review and approval by upper management Manages vendor relations Maintains files of all accounting information, payables & receivables, contracts, etc. Assists in preparing accounting analysis Complies with all company policies and procedures Performs all other duties as assigned Performs all other related duties and projects assigned by the General Manager Other duties as assigned General Statement - Performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. Job Requirements Education, Essential Training / Certifications and Experience: High school diploma or GED equivalent required. At least two (2) years of experience working in inventory/stores/materials management departments. Administrative skills to include invoice processing, accounts payable and vendor relationships Understanding and knowledge of the Hospitality Industry Valid driver’s license required Skills, Knowledge and Abilities: Clear written and verbal communications Able to count and use basic math skills Good time management skills Excellent attention to detail Able to maintain confidential information Able to work in a team environment Basic computer skills Accounting background preferred Working Conditions and Physical Demands Environmental Exposure, if applicable: Noise Dust Humidity Heat Chemicals Weather Conditions Required Physical Activities to Perform the Job: Please Indicate Frequency: N - Never R - Rarely O – Occasionally F – Frequently C – Constantly R Sitting F Standing F Reaching F Stooping F Bending F Kneeling F Walking C Manual Dexterity Pulling, please indicate frequency: Heavy up to 50 lbs. Pushing, please indicate frequency: Heavy up to 50 lbs. Please specify the weight amount: Heavy up to 50 lbs. Standards of Performance Maintain professional conduct at all times. Expected to work the schedule as prescribed, which includes reporting to work on time and ending the workday as scheduled. Must be able to perform duties to the degree and quality as instructed. Must be able to manage time and be detail oriented. Must reflect a high level of competency and professionalism to all guests and other Team Members. Must exhibit a clean, courteous, and professional attitude and appearance while performing daily duties. Leadership Factors Description Team Member Relationships and Development Is interested in the Team Member’s work and professional development. Asks about their plans, problems, and desires, knows about their concerns and questions; m…

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