Supply Chain & Operations Assistant- National

Context About Relief International Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Currently, RI work in 16 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, Yemen and now OPT, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need. About Our Country Program/ Regional Programs RI in the Middle East has programs in seven countries - Iraq, Jordan, Lebanon, Syria, Türkiye, Yemen, and now OPT with a focus on the 4 main RI sectors: WASH, Health and Nutrition, Education and Livelihoods. Relief International has been providing humanitarian aid in Yemen since 2010, offering various services like health, nutrition, water, sanitation, livelihoods, and protection across the country. They focus on helping vulnerable people, including internally displaced persons, returnees, and host communities. RI also provides reproductive health, protection, and gender-based violence responses in specific areas. Job Profile The procurement assistant is responsible for ensuring adherence to the RI procurement policies and procedures; s/he will serve as a “buyer” for RI and follow each step of the procurement procedure from receipt of Procurement Request to receipt of goods/payment of supplier. The post holder is responsible for the tracking and follow up of all procurements and contracts raised in the base location for programs and support operations. S/he will perform the procurement within time to ensure appropriate follow up and paperwork for all procurements done. This position may also be assigned responsibilities related to assets and general office administration Key responsibilities Context background Key deliverables (main duties, with subtasks) Scope Of Work Ensure full understanding and adherence to all RI policy and procedure on procurement. This Position is Pharmacist and incharge of all programs medical requirements. Provide input to RI staff procurement planning and the provide advice on the completion of the procurement request form. Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded. Responsible for the timely completion of procurements. Draft RFQs and collect responses, prepare CBAs, arrange committee meetings and document decisions made. Complete POs and ensure completion of files and payment to suppliers. Act as the point of contact for RI to suppliers, vendors and service providers. Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods. Ensure detailed completion and filing of all procurement documentation including but not limited to PR, RFQ, CBA, PO, etc. Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made. Ensure that vendor watchlist checks are carried out for every purchase, updated regularly and, recorded appropriately. Manage all local Contracts including the lease of the office, warehouses and other property or service providers (vehicle rentals, communications, water, etc). Support in the accurate and timely updating of procurement tracking database. Maintain local tracker and keep updated on Box. Support in the updating of a supplier database. Assist with local market …

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