Supply Chain Manager

Definition Under general supervision, the Supply Chain Manager will directly report to the HHS CFO and is responsible for leading, implementing, measuring, and directing a clinically integrated supply chain across multiple Healthcare service lines within HHS. This position will provide leadership in expense management for all HHS facilities. The Manager will be charged with building strategic alliances with senior leaders and staff as it relates to successfully performing the services required. This individual must demonstrate the ability to lead change positively, setting the tone of the department as a service organization, and continuously seek to understand, meet, and exceed customer needs. This job class is treated as FLSA Exempt. Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification. Examples of Tasks 1. Management Supports the organization to develop and enhance logistical strategies and business plans for the health system. Oversees day-to-day operations of Purchasing, Materials Distribution, Inventory Management, Fixed Asset tagging and document archives, as well as mail and courier services for the health system. Utilizes data from multiple internal and external sources to analyze departmental volume indicators and statistics, including payroll and related workload volumes to achieve financial goals and accomplish strategic initiatives. Responsible for preparation of annual Supply Chain Department operating budget, collaborates with leadership to maintain facility’s 5-year equipment plan and annual capital budgets. Manages and directs system-wide purchasing, receiving, storage, distribution, and inventory control of supplies. Uses appropriate business and analytical judgment to develop and implement viable strategies to acquire and sustain operations. Monitors supplier backorders and expedites their delivery, making alternate arrangements when necessary. Serves as liaison between GPO, GSA and Co-op vendors, and department managers. Execute special projects for organization as needed. Establishes or adjusts supply needs and ordering mechanisms in a manner that meets their operating requirements balanced against the judicious use of all HHS resources. Develops and manages customer service programs to enhance quality control and conduct follow-up to ensure the effectiveness of Supply Chain operations. Makes appropriate process changes to improve department operations and achieve savings. Prepares reports, monitors and reconciles expenditures of funds. Monitors and coordinates ongoing audits of purchase orders and issue reports to validate proper account codes, cost centers and processes are followed. Responsible for developing and ensuring compliance with internal policies regarding the processing of purchase orders, customer accounts and inventory management usage records. Works in cooperation with Value Analysis Teams (VAT). Serves on the Value Analysis Executive Steering Committee and collaborates with department leaders to implement product standardization efforts. Maximizes participation in GPO, GSA and Co-op preferred pricing programs. Prepares Requests for Proposal, bid summaries and vendor performance analysis to aide in contract decision-making. Assures compliance with applicable supply chain standards, statutes, regulations and laws. Collaboratively works with Finance leadership to resolve budgetary or invoice problems such that suppliers are paid appropriately and timely for goods correctly delivered or work correctly performed, in accordance with the underlying purchase orders, contracts, agreements and other controlling documents. Responsible for training of new hires regarding Supply Chain processes. Provides training for new HHS managers on proper Su…

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