Supply Chain Coordinator - Operation focused (Chinese Bilingual)
ConfidentialSupply Chain Coordinator About the Role Nice Day Chinese is seeking an organized, hands-on Supply Chain Coordinator to support purchasing, inventory management, distribution, and daily central kitchen operations. You will work closely with our kitchen teams, restaurant managers, and vendors to ensure ingredients and supplies are available on time, production runs smoothly, and restaurant locations receive accurate deliveries. Responsibilities Purchasing & Vendor Coordination Coordinate purchasing of ingredients, packaging, cleaning products, and other operating supplies based on production schedules and restaurant needs. Monitor purchase orders and delivery schedules, following up on shortages, delays, substitutions, and quality issues. Communicate with vendors regarding pricing, product availability, order accuracy, and returns. Maintain purchasing records and assist with comparing suppliers, pricing, and product specifications. Inventory & Distribution Monitor inventory levels and coordinate replenishment to prevent shortages, overstocking, and unnecessary waste. Conduct regular inventory counts, investigate discrepancies, and maintain accurate records. Track expiration dates and support proper stock rotation using first-in, first-out and first-expired, first-out practices. Coordinate product transfers and deliveries from the central kitchen to restaurant locations. Verify outgoing quantities, maintain transfer records, and follow up on delivery discrepancies. Track product usage, spoilage, and waste to support cost control and purchasing decisions. Daily Central Kitchen Operations Assist the central kitchen manager with daily production planning, order coordination, and operational follow-up. Collect and consolidate restaurant orders, update production sheets, and communicate preparation and packing priorities. Help align production quantities with restaurant demand, ingredient availability, and storage capacity. Receive deliveries and verify quantities, product condition, and temperatures as required. Assist with labeling, packing, organizing, and staging products for distribution. Support food safety procedures, including proper storage, date labeling, allergen identification, temperature logs, and traceability records. Help maintain clean, organized receiving, storage, and dispatch areas. Report equipment issues, supply shortages, and workflow delays promptly. Provide hands-on support during busy periods within assigned duties and training. Administration & Process Improvement Maintain accurate purchasing, inventory, production, and delivery records using spreadsheets or company systems. Match purchase orders, receiving records, and invoices, and flag discrepancies for review. Communicate operational updates to kitchen staff, restaurant managers, vendors, and leadership. Assist with documenting procedures and improving ordering, inventory, production, and distribution workflows. Qualifications Previous experience in supply chain coordination, purchasing, inventory management, food distribution, or restaurant operations preferred. Experience in a central kitchen, commissary, food production facility, or multi-location restaurant business is a plus. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Excel or Google Sheets for tracking orders, inventory, and costs. Strong communication and problem-solving skills. Basic understanding of food safety, perishable inventory, and proper storage practices. Bilingual proficiency in English and Mandarin Chinese preferred to support communication with central kitchen staff and vendors. Willingness to work in kitchen and storage environments, including refrigerated and freezer areas. Availability for early mornings, weekends, and holidays as operational needs require. Ability to perform essential duties, including moving supplies weighing up to 50 pounds, with or without reasonable acco…