Supply Chain Coordinator
ConfidentialLocation: San Francisco Bay Area ( on-site ) About Us: We are a small, growing food manufacturing company specializing in high-quality, organic, and specialty flatbreads. Our mission is to bring fresh, healthy, and sustainable products to our customers while maintaining strong supplier relationships and efficient operations. Position Overview: We are seeking a full-time Supply Chain Coordinator to support procurement, supplier management, and strategic sourcing initiatives. This role is ideal for a self-motivated professional with experience in sourcing, procurement, or supply chain management within the food industry. Key Responsibilities: Purchasing: Source, evaluate, and negotiate with suppliers for raw materials, ingredients, packaging, and MRO (maintenance, repair, operations) supplies Issue and manage purchase orders, ensuring accuracy in pricing, quantities, and delivery timelines Monitor supplier performance for quality, cost, and on-time delivery; resolve discrepancies or non-conformances Maintain and update approved vendor lists and negotiate annual contracts/pricing agreements Track market trends and commodity pricing to anticipate cost fluctuations and support budget planning Ensure all purchased materials meet food safety, quality, and regulatory requirements (e.g., HACCP, FSMA, allergen controls) Logistics: Coordinate inbound shipments of raw materials and outbound distribution of finished products Schedule and manage relationships with carriers, freight brokers, and third-party logistics providers Optimize shipping routes and methods to control freight costs and meet delivery deadlines Maintain accurate shipping/receiving documentation (BOLs, customs paperwork, certificates of analysis, etc.) Coordinate with warehouse staff to ensure proper storage, rotation (FIFO/FEFO), and handling of perishable goods Inventory & Planning: Monitor inventory levels and reorder points to prevent stockouts or overstock situations Actively manage warehouse inventory with the understanding that stock represents tied-up capital; minimize excess and obsolete inventory to optimize cash flow Implement and maintain just-in-time (JIT) inventory planning practices, coordinating closely with production schedules to ensure materials arrive as needed rather than sitting in storage Collaborate with production planning to align purchasing schedules with manufacturing needs Conduct periodic cycle counts and support annual physical inventory Identify and report slow-moving, expiring, or obsolete inventory Analyze inventory turnover and carrying costs to inform purchasing decisions and reduce working capital tied up in stock Cross-Functional Collaboration: Work closely with Production, Quality Assurance, and Finance teams to align supply chain activities with business goals Support new product launches by coordinating timely procurement of new ingredients/packaging Assist in supplier audits and traceability/recall exercises as needed Qualifications: 2+ years of experience in purchasing, procurement, or strategic sourcing, preferably in the food industry. Knowledge of supplier management, contract negotiation, and procurement best practices. Understanding of food safety regulations, certifications, and compliance requirements. Strong organizational, analytical, and problem-solving skills. Excellent communication and interpersonal skills. Ability to work independently and manage priorities in a fast-paced environment. Experience with ERP systems and inventory management is preferred. Work Schedule: Full-time (40 hours/week) Compensation: $24-$28 per hour based on experience. Why Join Us: Opportunity to contribute to a growing, mission-driven food company. Work closely with a collaborative, passionate team. Gain hands-on experience in all aspects of procurement and sourcing in the specialty food sector. Benefits: Health, Dental, Vision Paid Holidays PTO (Vacation and Sick)