Supply Chain Clerk

Company Overview VIKING Life-Saving Equipment designs, manufactures, services, and distributes maritime safety equipment for vessels and offshore facilities worldwide. Our mission is to protect and save lives at sea. FLSA Status: Non-Exempt Summary: This position supports the logistics team by performing routine clerical and administrative tasks related to order processing, data entry, and shipment tracking. The individual follows established procedures and guidelines to maintain accurate records, communicate order status, and assist with day-to-day supply chain operations under regular supervision. Essential Duties and Responsibilities: Order Entry: Reviews backlog and enters orders into the system for the warehouse team to pick and pack. Flags delayed or late orders to the supervisor and updates order records according to instructions provided. Quote Support: Assists with gathering and entering information for the request for quote (RFQ) process, forwarding details to the appropriate team member for review and approval. Shipment Tracking: Monitors outbound shipment status using established tracking tools, and reports any delays or issues to the supervisor for resolution. Administrative/Billing Support: Assists with intercompany billing documentation and invoice verification tasks as directed, referring any discrepancies to a supervisor. Authority and Responsibility: Decision-Making: Follows established procedures and instructions; refers exceptions or non-routine issues to a supervisor. Impact on Operations: Performs tasks that support the accuracy and timeliness of department operations; does not independently commit company resources. Collaboration: May attend team meetings to provide updates or information as requested; does not represent the department in cross-functional decision-making. Supervisory Responsibilities: None Qualifications: High school diploma or equivalent required. Prior warehouse, logistics, or office/clerical experience preferred but not required; training provided. Basic computer literacy required; familiarity with the following a plus: UPS/FedEx systems ERP systems (SAP, Oracle) Microsoft Office/Power BI Basic shipping terminology QUALITY & RULES Must be familiar with and comply with internal VIKING rules, including VMS, VIKING's IT rules, internal instructions, and relevant work manuals. Must be familiar with and comply with relevant rules concerning VIKING products and services. Pay: $18.00 - $19.00 per hour Work Location: In person

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