Supply Chain Associate 8:00am- 6:30pm Friday- Monday
Duke HealthAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North Carolina, which is consistently ranked among the best in the United States. The largest of the four Duke Healthhospitals with 1062 patient beds, it features comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center, an endo-surgery center, and more. Location: Duke University Hospital, 2301 Erwin Rd, Durham NC 27705 Working Hours: 8:00am-6:30pm, Friday- Monday (10 hour shifts) Occupational Summary Perform duties related to computerized order entry, distribution of supplies, linen, and equipment, as well as the shipping and receiving of hospital merchandise. Maintain effective inventory management processes by meeting supply needs through prompt delivery, ensuring accuracy of issued supplies, and maintaining the availability and proper working condition of equipment. Work Performed Level I Responsibilities Include Supporting Optimal Inventory Management For Assigned Facilities. In Accordance With Established Policies And Procedures, Level I Staff Are Required To: Distribute and restock supplies and/or linen for end users. Utilize Supply Chain technologies, including Pyxis and SAP, to document the movement of supplies. Perform regular cycle counts to ensure accurate inventory levels. Check expiration dates on supplies, document findings, and appropriately discard expired products. Accept and sign for deliveries from distributors as needed. Inspect shipments, enter goods receipts into SAP, and file packing slips. Report shipment discrepancies to on-site management. Prepare and process vendor returns and rotate stock in all inventory areas. Move and stock supplies in appropriate shelving locations after receiving is completed. Transport shipments from the loading dock to stockrooms and deliver packages to designated recipients. Deliver non-supply items, such as medical gas and linen, as required. Participate in mid-year and year-end inventory counts. Complete all STAT orders according to established service level agreements. Provide excellent customer service when addressing supply and linen-related inquiries. Maintain clean and organized workspaces and storage areas throughout the facility. Proactively recommend operational efficiency improvements. Level II In Addition To Level I Responsibilities, Level II Associates Are Expected To Spend At Least 50% Of Their Time Performing Multiple Advanced Functions. Responsibilities Include: Serve as a mentor and preceptor for Level I associates. Act as backup Team Lead when necessary. Provide excellent customer service to nursing units, operating rooms, Cath Labs, physicians, nurses, and other specialty departments. Coordinate and deliver supplies and products to off-site clinics and facilities. Manage inventory and assist with annual inventory preparations and counts. Oversee consignment inventory and related processes. Support inventory management activities within procedural areas. Collaborate with stakeholders to adjust PAR levels and address slow-moving inventory. Troubleshoot supply shortages and communicate operational impacts. Utilize ERP systems to generate reports, locate products, manage handheld technologies, replenish PAR locations, and close daily SAP transactions. Serve as the Subject Matter Expert (SME) for the TIMS module, including receiving and documentation processes. Generate and analyze reports from EPIC and Pyxis to support inventory and operational recommendations. Participate in PERT, OR EDIT, and VAT discussions as assigned. Utilize Vendormate and assist with vendor management activities as assigned. Work with customers to reconcile invoices as needed. Complete assigned duties with min…