Supply Chain and Purchasing Coordinator with The Village Company in Eden Prairie, MN
The Village CompanyThe Village Company, headquartered in Eden Prairie, MN, creates bath, shower, hair, and body care products for the whole family under America's favorite brands. We are currently seeking a full-time, salaried Supply Chain and Purchasing Coordinator to coordinate purchasing, inventory, supplier communication, warehouse setup, order fulfillment, and supply chain compliance activities. This role ensures that purchase orders, inventory data, supplier requirements, product master information, and warehouse operations are accurate and aligned with customer and business needs. This position reports to the Senior Manager of Supply Chain. The ideal candidate is highly organized, detail-oriented, analytical, and comfortable managing multiple priorities across suppliers, warehouses, customers, and internal teams. Key Responsibilities Purchasing and Supplier Management Create and maintain purchase orders for domestic and international suppliers. Send purchase orders to suppliers for confirmation and follow up on acknowledgments, pricing, quantities, and expected ship dates. Coordinate purchase order changes, including quantities, product specifications, pricing, delivery dates, and shipping details. Communicate purchase order updates and changes clearly to suppliers Request and track supplier payments for deposits, balances due, purchase orders, and shipments. Monitor supplier performance, production timelines, shipment status, and order accuracy. Create labels for new purchase order products and ensure labeling requirements are met. Inventory, Sales, and Order Tracking Track sales, open orders (OO), POs, and inventory adjustments to keep stock positions accurate. Run all recurring data pulls and reports for sales, inventory, and replenishment. Plan and build safety stock levels to prevent stockouts on Amazon and DTC. Order Fulfillment and Warehouse Coordination Release orders through ShipBob's portal and verify that the correct custom shipper is assigned to each order. Set up new items in ShipBob and RJW, including all required product codes, specifications, dimensions, weights, packaging details, and handling requirements, and upload Safety Data Sheets (SDS) when applicable. Verify that warehouse item records match internal product master data and supplier documentation. Product and Material Master Data Activate product codes and maintain accurate material master data. Establish and maintain new item records across internal systems, supplier files, and warehouse platforms. Calculate or verify TI-HI configurations for new products. Quality and Compliance Submit Supplier Corrective Action Required forms when supplier, product, packaging, labeling, quality, or shipment issues require corrective action. Track corrective actions through resolution and maintain appropriate documentation. Address customer supply chain violations from Walmart in coordination with warehouse partners and vendors. Investigate compliance issues, identify root causes, and coordinate corrective actions to prevent recurrence. Support adherence to customer routing guides, labeling standards, packaging requirements, shipping requirements, and warehouse compliance expectations. Required Qualifications 2–5 years of experience in purchasing, supply chain, inventory management, logistics, operations, or a related field. Experience creating and managing purchase orders. Experience communicating with domestic and international suppliers. Strong Excel skills, including data analysis, lookups, filters, pivot tables, and reporting. Experience managing product or material master data. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to organize and prioritize multiple orders, suppliers, shipments, and deadlines. Ability to investigate discrepancies and resolve issues independently. Experience working with warehouse management systems, ERP systems, or fulfillment platforms. Core Competencies Purchasing and supplier coordinati…