Supply Chain Administrator

Job Overview Perform functions to administer, coordinate and participate in activities related to the inventorying and domestic and international sale and shipment of products in keeping with contractual arrangements and customer specifications, working within the limits of established policies. ESSENTIAL FUNCTIONS: 1. Monitor and verify customer orders. Verify pricing and product inventory levels. Manually calculate invoices for accounting to initiate customer invoice as required. Audit invoices generated for customers, ensure that invoices meet with contractual commitments, make required adjustments, and audit payment received to ensure compliance with contractual terms. 2. Work with the President to develop plans for the appropriate allocation and draw down of inventory based on commitments. Keep the President apprised of product levels in tank farms and current customer issues. 3. Negotiate freight rates to shipping points. Determine freight lines, arrange freight to meet customer demands, respond to and resolve problems, monitor shipping orders, audit, and verify freight billings and approve for payment. 4. Coordinate the movement of product to and from bulk vessels. Work with customers’ brokers to ensure proper export and import documentation is prepared. Monitor activities at port and vessel tank levels to facilitate timely delivery of product for customer. Maintain customer contact to identify and resolve problems to facilitate and expedite shipments. 5. Work with sales staff to maintain customer pricing and contract levels. Develop monthly sales activity reports and keep sales representative apprised of customer issues, freight rates, and competitive activity. 6. Maintain inventory, production, shipping, space, and projection models. Set up shipments, monitor movement of product and inventory levels on toll pack shipments. Work with Logistics Manager to expedite movement of product. Maintain required data on product available for sale and product to produce. 7. Provide assistance with other general department activities. OTHER DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO: 1. Perform or assist with any duties or operations, as required to maintain workflow and to meet schedules and quality requirements. 2. Maintain safe work area and comply with safety procedures and equipment operating rules, keeping work area in a clean and orderly condition. 3. Participate in any variety of meetings and task force groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, and policies. OTHER DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO: 1. Perform or assist with any duties or operations, as required to maintain workflow and to meet schedules and quality requirements. 2. Maintain safe work area and comply with safety procedures and equipment operating rules, keeping work area in a clean and orderly condition. 3. Participate in any variety of meetings and task force groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, and policies. TOOLS AND EQUIPMENT USED: Use computer, usual peripherals and office software, and standard office equipment. 1) STUDY DEGREE a) Target: High School Degree b) Stretch: Associate or bachelor’s degree 2) EXPERIENCE a) Target: 3 years b) Stretch: 5 years 3) LANGUAGES: English 4) OTHER KNOWLEDGES: a) Computer and peripherals b) Microsoft Office (Word, Excel) c) Standard Office Equipment d) SAP Pay: $50,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

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