Supply Chain Administrator

Supply Chain Administrator Position Type: Full-time, Exempt, Salary Reports to: Supply Chain Manager Supervisory Responsibility: None Location: Jacksonville, FL (Distribution Center) Company Summary Stellar Energy is a trusted provider of turnkey liquid-to-chip cooling solutions for the world’s leading data center and industrial manufacturing customers. As computing demand and industrial processes continue to grow, modern facilities require cooling infrastructure that can scale quickly, efficiently, and reliably. Our modular approach enables high-volume production while maintaining the flexibility to customize each solution. From Central Utility Plants to Coolant Distribution Units, Stellar Energy delivers scalable cooling infrastructure designed to support the rapid expansion of data centers and mission-critical industrial operations. Backed by deep engineering expertise and large-scale manufacturing capability, Stellar Energy helps customers deploy critical infrastructure faster and with confidence. Summary Objective We are seeking a detail-oriented and proactive Supply Chain Administrator to manage the timely and efficient material receiving in the SEA ERP system, timely supplier payments and coordinating with suppliers on all required material certification documentation. This role is critical in ensuring seamless receipt to supplier pay process. The Supply Chain Administrator will work closely with internal departments, suppliers, purchasing teams, warehouse staff, and production planners to maintain optimal inventory levels while meeting customer demand and production schedules. Essential Functions Purchase Order (PO) Management: Track and close POs within the company’s enterprise system. Vendor & Supplier Coordination: Communicate with suppliers to confirm order receipts, chase overdue shipments, handle banking/payment updates, and onboard new vendors. Invoice & Financial Resolution: Review and reconcile invoice discrepancies against purchase orders and shipping manifests (supporting three-way matching). Logistics & Tracking: Coordinate inbound/outbound freight, monitor transit milestones, and escalate delays to logistics or operations teams. Recordkeeping & Reporting: Maintain up-to-date documentation in ERP/WMS/MRP systems, and generate periodic reports on open orders, stock levels, or vendor performance for management. Cross-Functional Collaboration: Partner with Accounts Payable, Warehouse/Receiving, and Procurement or Repair Analysts to clear bottleneck Develop essential inputs to effectively manage the inventory database, including consumption reports, lead time analyses, and business development metrics. Perform audits of master data to ensure ongoing quality, compliance, and completeness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies Experience with ERP/MRP systems, inventory management, and production planning is highly preferred. The ability to problem-solve, work cross-functionally, and adapt to dynamic manufacturing or distribution environments will be key to success in this role. Data Analysis & Forecasting: Ability to analyze demand trends, adjust planning strategies, and generate reports to support decision-making. Supply Chain Coordination: Proven ability to work with suppliers, logistics, and production teams to ensure timely material availability. Communication & Collaboration: Excellent verbal and written communication skills to work across departments and with external partners. Process Improvement: Experience implementing best practices and continuous improvement initiatives in inventory management and material planning. Attention to Detail: Highly organized with a strong ability to manage complex data, material records, and supplier documentation. Time Management: Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment. Supervisory Responsibility This position w…

View the full posting and apply