Supply Chain Administrator

Position Description JH Kelly is seeking a positive, detail-oriented, and organized S upply Chain Administrator plays a key role in supporting day-to-day supply chain transactions throughout the buying life cycle, including the confidential elements required for vendor setup, contract review, negotiation of terms and conditions, and maintenance of logs, master files, and required documentation. The position supports the buying team with procurement, order expediting, cost-control validation, department reporting, document control, vendor-file maintenance, order tracking, and responses to delivery and logistics questions. Here’s a deeper dive into what you’ll take on: Administrative Support & Office Coordination Coordinate calendars and meetings, prepare and maintain administrative documents, complete data entry, and organize electronic and physical filing systems. Ability to professionally receive and route telephone calls, visitors, correspondence, and internal requests while maintaining responsiveness, discretion, and appropriate follow-through. Working knowledge of records retention practices and the ability to maintain documents in accordance with company procedures, confidentiality requirements, and applicable retention schedules. Scribe meeting minutes, technical set-up as needed for staff and other meetings. Supply Chain, Purchasing & Expediting Support Support the Supply Chain Team to ensure they have the timely, sufficient, and accurate information required to place and expedite orders with suppliers. Provide support with issuing purchase orders to vendors ensuring accuracy and PO documentation completeness. Assist with completing quotes and review spreadsheet analysis. Communicate delivery of equipment, products, and materials to field, project management, and shops. Work closely with buyers, project management, other departments and external suppliers to ensure order accuracy and on-time deliveries. Vendor & Supplier Coordination Assist with contacting suppliers for adjustments involving replacement or return of material or equipment due to non-conformance, defect, cancellation of order, or price variation. Help Accounts Payable resolve invoice and delivery discrepancies associated with purchase orders for materials, equipment, and services. Provide responsive, professional service to internal departments and external suppliers by acknowledging requests, communicating status, and following through on commitments. Document Control & Records Management Assist with document control, including Submittals and O&M Manuals as requested. Team Collaboration & Communication Coordinate proactively with shop and field craft personnel to communicate supply chain information, address administrative needs, and support timely material and equipment delivery. Additional Duties Perform additional tasks as requested. Position Requirements What You Bring Experience: Minimum of one (1) year of experience in purchasing and/or supply chain capacity. Preferred: Experience with procurement procedures and best practices. Preferred: Experience with purchasing and contract laws, and regulations. Education: Relevant experience in office administration, purchasing, procurement, supply chain, inventory management, construction administration, or a related field required. Associate's or Bachelor's degree in Business, Supply Chain Management, Construction Management, Engineering, or a related field is preferred. Equivalent combinations of education, training, and professional experience will be considered. Skills: Experience using a material management platform to support purchasing, order tracking, expediting, and related supply chain transactions. Experience with Bluebeam, and other industry-standard programs. Above average proficiency in MS Office tools including Word, Excel, and Outlook. Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels of the organization, dem…

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