Supervisory Contract Specialist
Child and Family Services AgencyThis position is located in the Contracts and Procurement Administration (CPA), Office of the Deputy Director for Administration (ODDA) of the Child and Family Services Agency (CFSA). The Supervisory Contract Specialist, internally known as Contracting Manager, oversees the daily operations of the Unit and supervises a team of Contract Specialists to ensure that the integrated contracts and procurement system are in order and the general and/or specialized contract programs are technically and administratively sound and in compliance with the existing laws, regulations, and policies. The incumbent works with the Agency Chief Contracting Officer (ACCO) to improve and/or update working procurement processes and flows to be consistent with the changing environment, trends, and best practices. Duties and Responsibilities The Supervisory Contract Specialist duties and responsibilities include: Provides leadership to the Unit to help design and implement compliance monitoring programs and plans to adequately meet District guidelines or requirements; identifies deficiencies and designs and implements remediation management activities as a result of audit findings. Oversees the development and implementation of the Unit’s operations and work plan consistent with its objectives and timelines, including developing and modifying strategies and work assignments of direct reports to meet changing requirements and/or priorities of the clients and the organization; and developing projects and priorities for the Unit based on the guidelines set by the ODDA. Works closely with the ACCO and the immediate reports in overseeing the day-to-day operation of the contracts function for the CFSA, to include the flow and direction of all transactions stemming from the procurement of supplies, services, and products using formal advertising or negotiation procedures; the evaluation of price proposals; and the administration and closeout of contracts; as well as other procurement activities that may have financial impact on the Agency. Assigns work to Unit members and provides detailed and specific instructions on work assignments. These assignments may include: "Cradle to Grave" procurement including but not limited to reviewing, evaluating, determining eligibility and suitability of services/commodities for procurement of complex and various services submitted by Contract Specialists in accordance with the established standards, policies, and procedures, preparation of draft solicitation documents such as Requests for Proposals (RFP), Competitive Sealed Bids (CSB), Sole Source (SS), and Negotiated Acquisitions that include, but are not limited to, summarizing the work to be performed, evaluation criteria, amendments, addendums, and modifications while participating in the negotiation of terms and conditions for Contracts. Directs the issuance of necessary contract modifications, negotiation of changes, and exercise or options. Resolves deadlocked negotiations. Develops innovative solutions for unique contracting challenges. Directs investigations of contractor claims including advising on critical contracts/agreements. Identifies and takes steps to eliminate bottlenecks impeding procurement actions from proceeding. Develops subcontracting and pricing arrangement and other similar considerations. Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules. Monitors and ensures the timely obligation of the financial funding process associated with all procurements/contracts. Oversees the overall operations of the Procurement Automated Support System (PASS) and the Contracts Database System. Performs other related duties as assigned. Qualifications and Education Relevant Master’s degree is highly preferred. Six years of directly related experience is highly preferred. Mastery knowledge of the various types of contracts and methods of procurement; advanced knowledge of selection factors to meet complex …