Supervisor, AP & Procurement Operations

As The Supervisor of AP & Procurement Operations you will be responsible for end-to-end ownership of Procure-to-Pay (P2P) operations, shared services governance, and upstream financial controls supporting the IT organization. This role ensures that procurement, vendor onboarding, contract execution, and invoice processing operate within a structured, compliant, and scalable framework. The position serves as the primary interface between IT Finance, shared services (COE), Legal, and business stakeholders to enforce controls, improve processes, and ensure accurate financial outcomes. Location: Parsippany, NJ (Hybrid) Salary: $126,300 - $135,000 Please note that the salary range information provided is a general guideline only, reflecting a position based in New Jersey. Criteria such as the candidate’s qualifications and relevant experience, the scope of the specific position, as well as market and business considerations will be evaluated when extending an offer. We Take Care of Our People Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan I Inclusive & Supportive Culture Your Challenge P2P Operations & Shared Services Governance Own end-to-end P2P process across procurement, vendor setup, invoice processing, and payment coordination Act as primary point of contact for shared services (COE) across A/P, vendor management, P2P, and tax support Ensure consistent execution of business rules, coding logic, and approval workflows Perform structured quality assurance over COE outputs Contract Execution & Vendor Onboarding Controls Own and implement contract intake and approval workflow to ensure Finance and Legal visibility prior to execution Establish and enforce mandatory routing of all contracts through DocuSign (or equivalent) with required approvers Ensure contractual commitments are not executed without appropriate authorization thresholds and review Design and enforce vendor setup gatekeeping controls, including: Approved onboarding documentation Executed agreements Evidence of Finance and Legal review Enforce PO-before-service policy, ensuring: No services begin without an approved PO PO requests reference approved contract routing where applicable Identify and manage off-process activity, including: Contracts executed without proper review Retroactive PO requests Vendor onboarding tied to past-due invoices Lead exception resolution and remediation, partnering with business stakeholders to correct process breakdowns Lease Operational Coordination (Non-PO Spend Governance) Establish and enforce a standard intake process for all MDF leases Ensure every lease request is routed to the right stakeholders (finance, legal, facilities) Act as the operational coordinator for lease renewals across the organization Ensure all lease payments are supported by executed agreements Coordinates across: Accounting (lease classification, schedules, journals) Business / Facilities (usage, renewals, terminations) Suppliers (billing accuracy, timing) Oversees Invoice Validation Against Lease Terms Payment amounts Billing frequency Contractual obligations Identifies and escalates: Missing or incomplete lease documentation Invoices not aligned to contractual terms Controls, Compliance & Risk Management Design and enforce preventive controls across P2P and upstream commitment processes Ensure compliance with internal policies, SOX requirements, and financial reporting standards In support of proper expense recognition, ensure timely visibility into contractual commitments Partner with Tax and COE to ensure appropriate handling of sales and use tax obligations Process Improvement & Systems Ownership Own and continuously improve procurement and P2P systems (e.g., CWPay, Zycus, ERP workflows) Standardize and document business rules, workflows, and approval matrices Identify inefficiencies and im…

View the full posting and apply