Subcontracts Specialist

Job Title: Subcontracts Specialist III Job Description The Subcontracts Specialist III plays a key role in supporting new vessel construction projects by managing the full lifecycle of subcontracts for Polar and MPI programs. This position focuses on all subcontracting activities from bidder prequalification and the competitive bid process through award, administration, change management, supplier performance, and close-out. Acting as the primary point of contact for vendor-furnished information, the role ensures that commercial and technical requirements are clearly defined, negotiated, and delivered on time and within budget for one or more capital projects. Responsibilities Lead the prequalification and selection of bidders for subcontract packages, ensuring that prospective suppliers meet project and corporate requirements. Prepare and issue Request for Proposal (RFP) documents by developing the commercial content and coordinating the collection of technical content from relevant stakeholders. Supervise and maintain the integrity of the bid process, including coordinating questions and answers with bidders and issuing addenda when required. Conduct bid opening ceremonies and manage bid clarification meetings to ensure transparency and fair evaluation of proposals. Coordinate technical evaluations and perform detailed commercial evaluations of bids, consolidating results and managing the recommendation for award. Lead and coordinate negotiations of subcontract business terms and conditions, including the review of standard clauses and recommending special terms and conditions as needed. Ensure all scheduled milestones from RFP issuance through award are met, proactively identifying and resolving issues that may impact timelines. Prepare and issue Recommendations to Proceed and obtain required approvals in accordance with corporate governance principles. Prepare and issue subcontract documents for execution, ensuring alignment between commercial, technical, and legal requirements. Issue letters of regret to unsuccessful suppliers in a professional and timely manner. Administer subcontracts following award, including monitoring and controlling changes related to cost and schedule. Monitor and report on supplier progress, organize and conduct regular progress meetings, and document outcomes and action items. Approve milestone payments by verifying that contract deliverables and payment milestones have been achieved and properly authorized. Administer supplier claims, including review, documentation, negotiation, and resolution in alignment with contractual obligations. Develop, process, and implement contractual documents and change orders in a timely manner to reflect scope, schedule, and cost changes. Expedite data and equipment deliverables to ensure on-time receipt and minimize impacts on project schedules. Administer contracts in accordance with general requirements of contractual terms and conditions and project-specific instructions. Maintain various registers and tracking tools, including milestones, deliverables, issues, action items, and payments, as required by the project. Ensure timely inputs and deliverables from all stakeholders, including internal project teams and external suppliers. Manage supplier performance throughout the subcontract term, addressing issues proactively and driving continuous improvement. Perform subcontract close-out activities, including verification of final deliverables, resolution of outstanding issues, and completion of documentation. Essential Skills Bachelors degree in a relevant engineering discipline or an equivalent combination of education and experience. Diploma or bachelors degree in Engineering, Business, Science, Finance, or Law. Minimum of 5 years of experience in procurement or contract administration, preferably within the shipbuilding industry. Demonstrated experience working in a project environment on capital projects. Proven track record in establishing, managing, and…

View the full posting and apply